Practice Assistant

White & Case LLP; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

White & Case LLP seeks an Assistant, Practice Assistant Services to provide essential support for office operations in Singapore. The role involves calendar management, travel arrangements, client communications, and drafting or proofreading documents.

The candidate will evaluate routine options, work with multiple teams, and contribute to high-quality service delivery. On-site role with a policy-driven, inclusive work environment and opportunities to engage in various administrative tasks.

Qualifications

• Experience in typical day-to-day office operations and administrative tasks.
• Ability to evaluate alternatives from defined options and use established guidelines.
• Strong attention to detail and accuracy in document-related work.

Responsibilities

• Provides comprehensive support in day-to-day Practice Assistant Services.
• Performs complex or non-routine tasks and supports project work.
• Collaborates with Practice Assistant Services team and independently completes assigned tasks.
• Manages calendar, meetings, travel arrangements, client communications, and document drafting.
• Transcribes, proofreads, and assists with billing and new business intake.

Skills

Calendar management

Travel arrangements

Document production

Transcribing

Proofreading

Client communications

Attention to detail

Billing support

Tools

Microsoft Office

Adobe PDF

Job description

## Practice AssistantApplyremote type: Onsitelocations: Singaporetime type: Full timeposted on: Posted Todayjob requisition id: JR102682Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm’s day-to-day operations. Our team manages the infrastructure, systems and services —both globally and locally—relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas. We provide PA support and manage document production, translation and travel services. Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible.The Assistant, Practice Assistant Services will primarily focus on providing essential support to their assigned allocations, assisting with various tasks and assignments. This role will require the individual to evaluate and select appropriate alternatives from defined options in routine work. Assisting their allocations with analyzing information and basic administrative tasks may also be required, demonstrating knowledge in this field.Key responsibilities for this role include:* Provides comprehensive support in the typical day-to-day operations to ensure the smooth delivery of Practice Assistant Services* Able to perform more complex or non-routine tasks in relation to the role* Collaborates and fosters good relationships with other Practice Assistant Services team members as well as perform independently to complete assigned tasks and projects, helping to deliver a high quality, comprehensive service* Completes activities as assigned which include calendar management, meeting and travel arrangements, client communications, drafting documents or presentations, transcribing, proofreading, billing (and with other support groups), new business intake and other secretarial and administrative tasks as required* Evaluates and selects appropriate alternatives from defined options to handle routine enquiries, anticipating needs, exercising judgment within established guidelines and escalating to senior colleagues when necessary* Maintains a good understanding of principles, practices, and procedures, has excellent attention to detail, staying informed of Firm offered resources and changes and updates in the prescribed practice field**This role reports to**Office Operations Manager**Equal Opportunities**White & Case is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. If you require assistance and/or adjustment to participate in our application and/or interview process, please email us. We will be happy to work with you.The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.**Note to Recruitment Agencies**Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.**Firm Summary**White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. With a long history as an international firm, we are well-positioned to help clients resolve their most complex legal challenges wherever they may arise.Operating across six continents and working in virtually every country, we have invested heavily in building a high-quality, full-service practice that competes at the top of the market. We are distinguished by our on-the-ground presence in key financial markets and our expertise in handling complex cross-border work.What sets us apart is not just our global network of offices but the interconnectedness of our Firm. Our people and clients value our collaboration across geographic and practice boundaries, which is why we attract and retain significant cross-border work.Representing multiple nationalities from across the world and speaking a vast array of languages, our lawyers and Business Services professionals are globally minded, enterprising, and committed to excellence.