Administrative Assistant

Latham & Watkins LLP; Singapore; Hybrid; SGD 30,000 - 36,000; Full time

Benefits offered by this job

Insurance

Confidential Counseling & Coaching

Family Building Benefits & Resources

Well-Being programs

Job summary

Latham & Watkins LLP in Singapore is seeking an Administrative Assistant to support the Office Administration team and ensure efficient daily operations in a hybrid work environment. The role involves coordinating administrative tasks for attorneys and staff, with responsibilities spanning scheduling, records, and office logistics.

The successful candidate will bring strong interpersonal skills, a customer-service mindset, and solid organizational abilities to manage multiple deadlines within a

Qualifications

• General administrative support to the business as needed.
• Update travel calendars and maintain the office intranet bulletin pages.
• Manage and record attorneys’ PTO requests.
• Assist with the annual Bar Audit process.
• Process foreign lawyer registrations and deregistrations with the LSA.

Responsibilities

• Provide high-quality administrative support to ensure smooth day-to-day office operations.
• Coordinate tasks with the Office Administrator and other teams.
• Support events and office logistics.

Skills

Interpersonal skills

Customer service focus

Team collaboration

Time management

Education

High school diploma or equivalent

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Administrative Assistant is an integral part of Latham’s Office Administration team. This role will be responsible for delivering high-quality administrative support and coordination to ensure the effective day-to-day operations of the office, while assisting the Office Administrator with any administrative matters related to the efficient running of the office. This role will be located in our Singapore office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Providing general administrative support to the business as needed, including, but not limited to ordering business cards, ordering flowers/gifts for employees, and season parking administration
• Updating travel calendars and maintaining the office intranet bulletin pages
• Managing and recording attorneys’ PTO requests
• Assisting with the annual Bar Audit process
• Processing all foreign lawyer registrations and deregistration with the Legal Services Regulatory Authority

We’d love to hear from you if you:

• Exhibit well-developed and professional interpersonal skills and the ability to interact effectively with people at all organisational levels of the firm
• Possess the ability to work in a team environment with a customer service focus
• Demonstrate organisational skills needed to manage time well, prioritise effectively, and handle multiple deadlines

And have:

• A high school diploma or equivalent
• Administrative experience at a professional services organisation, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Insurance
• Confidential Counseling & Coaching
• Family Building Benefits & Resources
• Well-Being programs
• And more!

Additionally, we have a range of programming including Global Affinity Groups, which are open to all. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race, colour, religion, sex, age, national origin, sexual orientation, gender identity, gender expression, marital status, or any other characteristic or condition protected by applicable statute. #EntryLevel #LI-EH1