Planning & Coordination Programme Executive

SBS Transit Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

SBS Transit Ltd is seeking a P&C Programme Executive to support the planning, coordination, monitoring and delivery integration of asset renewal programmes. The role acts as the PMO's central coordinator for execution activities, liaising with project leads, asset owners and operations to align with approved plans and milestones.

Responsibilities include maintaining master schedules, coordinating interfaces across multiple projects, tracking progress and risks, and delivering performance

Qualifications

• Bachelor's degree in Engineering, Project Management, Construction Management, Business Administration or related discipline.
• 3-5 years of experience in project coordination, project management, PMO or infrastructure delivery environments.
• Experience supporting engineering, rail, transportation or asset renewal projects is preferred.

Responsibilities

• Support the development and maintenance of the programme master schedule.
• Consolidate project schedules into an integrated programme plan; monitor milestones and deliverables.
• Coordinate engagements between project teams and operational stakeholders and facilities.
• Monitor programme resource requirements and utilisation; consolidate deployment plans.
• Maintain programme delivery risk and issue registers and track mitigation actions.
• Track project changes affecting programme schedules and dependencies; ensure updates are reflected in plans.

Skills

Project coordination

Scheduling

PMO experience

Stakeholder management

Risk management

Communication

Education

Bachelor's degree

Tools

MS Project

Excel

Job description

The P&C Programme Executive is responsible for supporting the planning, coordination, monitoring and delivery integration of the asset renewal programme. The role assists in the development and maintenance of programme schedules, coordination of project activities, management of project interfaces, tracking of programme performance, and facilitation of stakeholder engagement to ensure successful delivery of asset renewal projects. The incumbent serves as the PMO's central coordinator for programme execution activities and works closely with Project Leads, asset owners, operations, engineering and support functions to ensure projects remain aligned with approved plans, milestones and operational requirements.

Key Responsibilities

1. Programme Planning and Scheduling

• Support the development and maintenance of the programme master schedule.
• Consolidate project schedules into an integrated programme plan.
• Monitor project milestones, deliverables and critical activities.
• Track schedule performance and identify emerging delays.
• Assist in updating programme timelines and delivery roadmaps.
• Support annual work planning and programme prioritisation exercises.
• Coordinate programme activities across multiple projects and stakeholders.
• Facilitate communication between Project Leads, asset owners and support departments.
• Organise and support programme delivery meetings and coordination sessions.
• Track project dependencies and interface requirements.
• Follow up on project actions and ensure timely closure.
• Assist in resolving programme coordination issues.

3. Project Progress Monitoring

• Collect and consolidate project progress updates from Project Leads.
• Monitor project delivery against approved milestones and schedules.
• Track project completion status and key performance indicators.
• Identify potential schedule risks and delivery bottlenecks.
• Escalate significant deviations to the Programme Manager (P&C).
• Prepare programme performance summaries and delivery dashboards.

4. Stakeholder and Interface Management

• Coordinate engagements between project teams and operational stakeholders.
• Support discussions relating to possessions, access arrangements and operational constraints.
• Facilitate interface coordination between engineering, maintenance, operations and contractors.
• Ensure stakeholder requirements are incorporated into project planning activities.
• Track interface issues and support timely resolution.

5. Resource Planning Support

• Monitor programme resource requirements and utilisation.
• Consolidate manpower and contractor deployment plans from projects.
• Identify resource conflicts and shortages.
• Support programme-level resource balancing and optimisation eorts.

6. Risk and Issue Tracking

• Maintain programme delivery risk and issue registers.
• Monitor status of mitigation and corrective actions.
• Track project risks with potential programme-wide implications.
• Coordinate periodic risk reviews and update reports.
• Escalate unresolved issues affecting programme delivery.

7. Change and Dependency Management

• Track project changes affecting programme schedules and milestones.
• Assess impacts of proposed changes on project interfaces and dependencies.
• Maintain dependency registers and programme integration records.
• Support implementation and communication of approved changes.
• Ensure impacts are reflected in programme plans and schedules.

8. Reporting and Performance Management

• Prepare programme delivery reports and management dashboards.
• Consolidate project metrics relating to schedule, resources and delivery performance.
• Generate reports for management reviews and programme governance meetings.
• Maintain programme databases and performance tracking tools.
• Support preparation of presentations and executive updates.
• Support the implementation of programme management standards and best practices.
• Identify opportunities to improve planning and coordination processes.
• Participate in lessons learnt reviews and post-project evaluations.
• Contribute to development of PMO methodologies and templates.

Qualifications and Experience

• Min. Degree in Engineering, Project Management, Construction Management, Business Administration or related discipline.
• 3-5 years of experience in project coordination, project management, PMO or infrastructure delivery environments.
• Experience supporting engineering, rail, transportation or asset renewal projects is preferred.
• Familiarity with project scheduling, programme reporting and stakeholder coordination.
• Experience using project management and scheduling tools would be advantageous.

By submitting this application for this position, you acknowledge that you have read the Data Protection Policy for Job Applicants (the "Policy") of SBS Transit Ltd and its subsidiaries, affiliates and related corporations ('SBST') and consent to:

a. The collection, use and disclosure of your personal data by SBST for the purposes of your application and potential employment with SBST and the purposes set out in the Policy: and

b. SBST's retention of your personal data for 2 years for consideration of future job opportunities (where applicable) from the date of submission of application.