Personal Assistant to Senior Management

NEA National Environment Agency; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

NEA National Environment Agency is seeking an experienced Executive PA to provide high-level administrative support to the Principal's Office. You will act as the main contact, handling secretariat duties and coordinating day-to-day operations to ensure efficient functioning.

The role involves meeting coordination, calendar management, handling confidential information, and supporting overseas official travel. A professional, adaptable team player is essential.

Qualifications

• Proven experience as a Personal Assistant or similar role supporting senior management.
• Strong organisational and time-management skills across secretariat functions.
• Ability to work with stakeholders at various levels for seamless coordination.
• Professional, resilient, well-organised with discretion and confidentiality.

Responsibilities

• Coordinate meetings: scheduling, materials, logistics.
• Manage Principal's schedule with stakeholders for smooth transitions.
• Handle sensitive information with discretion and professionalism.
• Provide end-to-end coordination for overseas official trips.

Skills

Executive PA

Meetings coordination

Secretariat support

Confidentiality

Job description

[What the role is]

This role will require you to provide high-level administrative support to NEA’s senior management. You will serve as the main point of contact, providing key secretariat and administrative support to senior management, ensuring the smooth day-to-day functioning of the Principal's office.

[What you will be working on]

You will be responsible for a range of secretariat and administrative support, including the following:

• Assist in coordination of meetings such as scheduling, preparation of meeting materials, documents and logistics, and other related duties to ensure that Principal is prepared for the necessary meetings and events.
• Manage the Principal's schedule in consultation with other stakeholders to ensure smooth transition between meetings/appointments.
• Handle sensitive and confidential information with discretion and professionalism.
• Provide end-to-end coordination support for overseas official trips

[What we are looking for]

Requirements:

• [Administration Management] Proven relevant experience as a Personal Assistant, or in a similar role supporting senior management;
• [Secretariat Support] Able to work independently and bring strong organisational and time-management skills to all secretariat functions relating to the Principal;
• [Stakeholder Management] Work with relevant stakeholders at various levels, obtaining necessary inputs and ensuring seamless coordination across meetings and appointments;
• [Adaptability] Professional, resilient and well‑organised, able to manage multiple priorities simultaneously while maintaining high standards of efficiency, confidentiality and professionalism.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.