Personal Assistant to CEO / Office Manager

ARMSTRONG INDUSTRIAL CORPORATION LIMITED; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Armstrong Industrial Corporation Limited is seeking an experienced Office Manager & Personal Assistant to the CEO. The role blends office administration with executive support, coordinating priority initiatives and stakeholder engagement across regional units.

The successful candidate will translate CEO priorities into organised actions, maintain confidential communications, supervise junior staff, and drive continuous improvement using digital tools while adapting to evolving business needs.

Qualifications

• Bachelor's degree or Diploma required; equivalent professional experience will be considered.
• Experience supporting senior regional leaders or executives preferred.
• Strong communication and organisational skills essential.

Responsibilities

• Manage the CEO's calendar, meetings, engagements and travel arrangements.
• Understand CEO priorities and allocate time and attention accordingly.
• Prepare meeting agendas, briefing materials, and background information for attendees.
• Maintain confidentiality and discretion in all communications.
• Coordinate CEO-sponsored initiatives across functions and business units.
• Maintain action trackers, milestones and deliverables with timely updates.
• Coordinate cross-functional projects and engage stakeholders to ensure follow‑through.

Skills

Executive support

Calendar management

Cross-functional coordination

Stakeholder engagement

Discretion & confidentiality

Education

Bachelor's degree / Diploma

Tools

AI productivity tools

Job description

Armstrong is seeking an experienced and highly resourceful Office Manager & Personal Assistant to CEO.

The role combines general office administration with support for CEO priority management, cross-functional project coordination and stakeholder engagement. Working closely with the CEO and other leaders across Armstrong's regional businesses, the incumbent will help translate CEO priorities into well-organised actions, ensure timely follow-through and provide the CEO with clear and relevant information for decision-making.

Other than overseeing overall office administration, this role includes supervision of a junior administration executive, support corporate communications and coordinate selected cross-functional initiatives with relevant leaders.

We are looking for someone who is a fast learner, highly organised, discreet and comfortable operating with leaders. The successful candidate is not expected to be a subject-matter expert in every business function, but must be able to learn quickly, structure unfamiliar issues and ensure that priorities move from discussion to execution.

Responsibilities

CEO Priority & Executive Support

• Manage and prioritise the CEO's calendar, meetings, engagements and travel arrangements.
• Understand the CEO's priorities and ensure time and attention are allocated appropriately.
• Prepare meeting agendas, briefing materials, presentations and relevant background information to distribute to attendees.
• Manage sensitive information and communications with a high level of confidentiality and discretion.
• Coordinate selected CEO-sponsored initiatives across functions and Overseas Business Units.
• Maintain action trackers, milestones and agreed deliverables.
• Consolidate updates and provide the CEO with concise progress reports.
• Coordinate selected cross-functional projects, working with relevant functional leaders and subject-matter experts to organise stakeholders, information and follow-through including highlighting delays, risks or issues requiring CEO attention.

Office Management

• Coordinate the day-to-day office operations
• Supervise and provide guidance to the administration executive for travel booking and general administration
• Ensure high standards of responsiveness, accuracy and follow-through.
• Identify opportunities to improve office administration processes, information flow and productivity.

Digital Productivity & Continuous Improvement

• Use appropriate digital and AI-enabled productivity tools to improve meeting preparation, information management, action tracking and CEO Office efficiency.
• Identify opportunities to streamline repetitive administrative and coordination processes.
• Apply appropriate judgement regarding confidentiality, data security and accuracy when using digital and AI tools.

Experience

• Minimum 8 years of relevant working experience, preferably in executive support for senior regional leaders, businessoperations, project coordination, corporate affairs or similar roles.
• Demonstrated experience coordinating seniorstakeholders and cross-functional initiatives.
• Experience supervising or coordinating a small team would be advantageous.
• Strong track record of managing multiple prioritiesand following through on agreed actions.
• Experience in a regional or multinationalenvironment is preferred.

Qualifications

• Bachelor’s degree / Diploma in discipline.Equivalentrelevant professional experience will also be considered.

Competencies

• Executive Judgement& Discretion: Exercise sound judgement in managing priorities, sensitiveinformation and matters requiring CEO attention.
• Organisation & Prioritisation: Manage competing demands, changing priorities and multipledeadlines with strong attention to detail.
• StakeholderManagement: Build effective working relationships with senior leaders,colleagues and external stakeholders across different functions and cultures.
• Communication &Synthesis: Translate complex information into clear, concise and actionablebriefings, presentations and communications.
• Business Curiosity& Adaptability: Learn unfamiliar business issues quickly, comfortable to askeffective questions to reduce unnecessary assumptions and work confidentlyacross different functional areas.
• Execution & Follow-Through: Maintain momentum on agreed priorities, identify potential delaysand ensure actions progress to completion.
• Digital Mindset: Confident in usingproductivity and AI-enabled tools appropriately to improve efficiency whilemaintaining confidentiality, accuracy and data security.