Personal Assistant to CEO / Office Manager

Armstrong Industrial Corporation Ltd; Singapore; On-site; SGD 60,000 - 120,000; Full time

Job summary

Armstrong Industrial Corporation Ltd is seeking an experienced Office Manager & Personal Assistant to CEO to blend office administration with executive support across regional leaders. The role focuses on translating CEO priorities into organized actions and ensuring timely follow-through.

You will supervise a junior administrator, coordinate CEO-sponsored initiatives, and drive process improvements with a digital mindset, while handling confidential information with discretion.

Qualifications

• Minimum 8 years of relevant experience, preferably in executive support or senior regional roles.
• Proven ability to coordinate cross-functional initiatives and manage multiple priorities.
• Experience supervising a small administrative team is advantageous.
• Strong judgement, discretion and confidentiality in handling sensitive information.
• Bachelor’s degree or Diploma in any discipline; equivalent professional experience considered.

Responsibilities

• Manage CEO calendar, meetings, travel and priorities with discretion.
• Prepare briefings, agendas and background materials for decision-making.
• Coordinate cross-functional projects and stakeholders, tracking progress and risks.
• Oversee day-to-day office operations and support corporate communications.
• Identify process improvements and implement AI-enabled productivity tools.

Skills

Executive judgement

Organisation & prioritisation

Stakeholder management

Communication & synthesis

Business curiosity & adaptability

Execution & follow-through

Digital mindset

Education

Bachelor’s degree / Diploma

Job description

Armstrong is seeking an experienced and highly resourceful Office Manager & Personal Assistant to CEO.

The role combines general office administration with support for CEO priority management, cross-functional project coordination and stakeholder engagement. Working closely with the CEO and other leaders across Armstrong's regional businesses, the incumbent will help translate CEO priorities into well-organised actions, ensure timely follow-through and provide the CEO with clear and relevant information for decision-making.

Other than overseeing overall office administration, this role includes supervision of a junior administration executive, support corporate communications and coordinate selected cross-functional initiatives with relevant leaders.

We are looking for someone who is a fast learner, highly organised, discreet and comfortable operating with leaders. The successful candidate is not expected to be a subject-matter expert in every business function, but must be able to learn quickly, structure unfamiliar issues and ensure that priorities move from discussion to execution.

Responsibilities

CEO Priority & Executive Support

• Manage and prioritise the CEO's calendar, meetings, engagements and travel arrangements.
• Understand the CEO's priorities and ensure time and attention are allocated appropriately.
• Prepare meeting agendas, briefing materials, presentations and relevant background information to distribute to attendees.
• Manage sensitive information and communications with a high level of confidentiality and discretion.
• Coordinate selected CEO-sponsored initiatives across functions and Overseas Business Units.
• Maintain action trackers, milestones and agreed deliverables.
• Consolidate updates and provide the CEO with concise progress reports.
• Coordinate selected cross-functional projects, working with relevant functional leaders and subject-matter experts to organise stakeholders, information and follow-through including highlighting delays, risks or issues requiring CEO attention.

Office Management

• Coordinate the day-to-day office operations
• Supervise and provide guidance to the administration executive for travel booking and general administration
• Ensure high standards of responsiveness, accuracy and follow-through.
• Identify opportunities to improve office administration processes, information flow and productivity.

Digital Productivity & Continuous Improvement

• Use appropriate digital and AI-enabled productivity tools to improve meeting preparation, information management, action tracking and CEO Office efficiency.
• Identify opportunities to streamline repetitive administrative and coordination processes.
• Apply appropriate judgement regarding confidentiality, data security and accuracy when using digital and AI tools.

Experience

• Minimum 8 years of relevant working experience, preferably in executive support for senior regional leaders, businessoperations, project coordination, corporate affairs or similar roles.
• Demonstrated experience coordinating seniorstakeholders and cross-functional initiatives.
• Experience supervising or coordinating a small team would be advantageous.
• Strong track record of managing multiple prioritiesand following through on agreed actions.
• Experience in a regional or multinationalenvironment is preferred.

Qualifications

• Bachelor’s degree / Diploma in discipline.Equivalentrelevant professional experience will also be considered.

Competencies

• Executive Judgement& Discretion: Exercise sound judgement in managing priorities, sensitiveinformation and matters requiring CEO attention.
• Organisation &Prioritisation: Manage competing demands, changing priorities and multipledeadlines with strong attention to detail.
• StakeholderManagement: Build effective working relationships with senior leaders,colleagues and external stakeholders across different functions and cultures.
• Communication &Synthesis: Translate complex information into clear, concise and actionablebriefings, presentations and communications.
• Business Curiosity& Adaptability: Learn unfamiliar business issues quickly, comfortable to askeffective questions to reduce unnecessary assumptions and work confidentlyacross different functional areas.
• Execution &Follow-Through: Maintain momentum on agreed priorities, identify potential delaysand ensure actions progress to completion.
• Digital Mindset: Confident in usingproductivity and AI-enabled tools appropriately to improve efficiency whilemaintaining confidentiality, accuracy and data security.