Personal Assistant |Alexandra | $4,000

TEMP-TEAM PTE LTD; Singapore; On-site; SGD 45,000 - 54,000; Full time

Benefits offered by this job

Mobile phone reimbursement

Job summary

TEMP-TEAM PTE LTD, an independent insurance agency, is seeking a Personal Assistant to support the Director with day-to-day administrative matters and errands. The role requires strong organizational and time-management skills, ability to work independently, and willingness to accompany the Director to client locations after hours.

Location is UE West Business Hub, Singapore. Salary starts from S$4,000 per month, with a 3-month probation for potential increments of S$500–S$800; mobile phone

Qualifications

• Prior experience as Personal Assistant or similar role.
• Basic knowledge of accounting, expenses and GST filing.
• Strong organisational and time-management skills.
• Able to work independently with minimal supervision.
• Flexible to follow the Director to client locations after hours.

Responsibilities

• Provide personal and business support to the Director, including day-to-day administrative matters and errands.
• Manage documentation, correspondence, filing, scheduling and other administrative tasks for the Director.
• Assist with basic accounting and finance duties, including tracking expenses, simple bookkeeping and GST-related matters.
• Liaise with the year-end accountant on accounting, GST filing and other financial matters where required.
• Prepare and organise documents for clients and assist with documentation requirements.
• Be flexible to accompany the Director after normal working hours approximately 3 times per week to complete documentation or administrative matters at clients’ premises.
• Handle ad-hoc business and personal errands for the Director as required.
• Maintain confidentiality and exercise discretion when handling personal, business and client information.
• Take initiative and anticipate the Director’s needs to ensure smooth day-to-day operations.

Skills

Time management

Organisational skills

Communication

Independence

Discretion

Job description

Personal Assistant –Independent Insurance Agency

Location: UE West Business Hub
Working Hours: Monday – Friday, 9.00am–5.00pm or 9.30am–5.30pm
Salary: Starting from $4,000/month, with an increment of $500–$800 upon successful completion of 3-month probation
Allowance: Mobile phone reimbursement

Job Responsibilities

• Provide personal and business support to the Director, including day-to-day administrative matters and errands.
• Manage documentation, correspondence, filing, scheduling and other administrative tasks for the Director.
• Assist with basic accounting and finance duties, including tracking expenses, simple bookkeeping and GST-related matters.
• Liaise with the company’s year-end accountant on accounting, GST filing and other financial matters where required.
• Prepare and organise documents for clients and assist with documentation requirements.
• Be flexible to accompany the Director after normal working hours approximately 3 times per week to complete documentation or administrative matters at clients’ premises.
• Handle ad-hoc business and personal errands for the Director as required.
• Maintain confidentiality and exercise discretion when handling personal, business and client information.
• Take initiative and anticipate the Director’s needs to ensure smooth day-to-day operations.

Requirements

• Prior experience as a Personal Assistant, Executive Assistant, Administrator or similar role preferred.
• Basic knowledge of accounting, expenses and GST filing is advantageous; candidates without this experience but who are willing to learn will also be considered.
• Strong organisational and time-management skills.
• Mature, responsible, trustworthy and comfortable handling both business and personal matters.
• Good communication and interpersonal skills.
• Able to work independently with minimal supervision.
• Flexible and willing to follow the Director to client locations after working hours when required.
• Comfortable handling ad-hoc tasks and changing priorities.