Personal Assistant

Confidential Company; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Confidential Company is seeking an executive assistant to provide comprehensive secretarial support for the Chair Lady, managing calendars, meetings, and travel arrangements both locally and internationally.

The role requires a Bachelor's or Master's degree in a relevant field, willingness to travel 7–10 days per month, and strong organizational skills to coordinate travel logistics, take accurate meeting minutes, and handle confidential information with discretion.

Qualifications

• Bachelor's or Master's degree in a relevant field.
• Hospitality experience is preferred.
• Willing and able to travel frequently (7–10 days per month) for business meetings and personal errands.

Responsibilities

• Provide secretarial support: manage calendars & meetings, schedule appointments & engagements, organize travel & documents for filing.
• Coordinate internal and external meetings onsite or online.
• Screen calls, take messages, and handle queries promptly.
• Arrange travel including visa and accommodations for business and personal trips.
• Run personal errands and support events as needed.
• Travel as required.
• Perform other secretarial tasks per guidelines to ensure timely, accurate completion.

Skills

Organizational skills

Travel coordination

Meeting minutes

Communication skills

Education

Bachelor's or Master's degree

Job description

• Provides secretarial support such as managing calendars & meetings, scheduling and organizing appointments & engagements, business/personal travel arrangements, go through documents before filing etc.
• Coordinate internal and external meetings, both onsite or via online.
• Screen calls and take messages professionally, and ensure queries and requests are handled promptly.
• Arrange & co-ordinate travel arrangements, including visa and accommodations, for both business and personal travels.
• Running personal errands and support events where necessary
• Able to travel as and when necessary
• Perform other secretarial tasks according to established guidelines and procedures so these activities are completed accurately and on time.

Job Requirements:

• Bachelor's or Master's degree in a relevant field.
• Prior experience in Hospitality is preferred.
• Willing and able to travel frequently (approximately 7–10 days per month) for business meetings and occasional personal errands on behalf of the Chair Lady.
• Highly organized with the ability to coordinate travel logistics, manage itineraries and ensure smooth execution of travel arrangements.
• Capable of taking accurate meeting minutes during business discussions and following up promptly on action items.
• Fast-paced, proactive and able to work efficiently in a dynamic environment.