Payroll & Admin Specialist — Stable Hours, Hybrid Role

ENTROPY LAB PTE. LTD.; Singapore; Hybrid; SGD 42,000 - 62,000; Full time

Job summary

Entropy Labs in Singapore is seeking a careful, dependable administrator to manage payroll, CPF submissions, AP/AR, and related finance tasks. The role features fixed morning hours, a monthly cycle, and close work with the Director, with hybrid office days planned in advance.

You will handle payroll processing, CPF contributions, supplier invoices in Xero, and day-to-day admin duties while ensuring accuracy and confidentiality in a small, growing team.

Qualifications

• 1 to 3 years of hands-on experience with payroll, CPF submissions and AP/AR
• Working knowledge of Xero, and confidence with Excel or Google Sheets
• A sound understanding of CPF contribution rules
• Meticulous attention to detail; you like to double-check your work
• A methodical way of working, and a preference for clear processes
• Reliability and discretion in handling confidential salary and financial information
• A calm, cooperative manner with colleagues, suppliers and customers
• The discipline to work independently and stay organised on work-from-home days

Responsibilities

• Payroll and CPF: Prepare monthly payroll accurately and on schedule
• Calculate CPF contributions and submit payment by the monthly due date
• Maintain organised, up-to-date employee and payroll records
• Check figures carefully before submission and keep supporting documents on file
• Accounts payable and receivable: Record supplier invoices in Xero and prepare payments for approval
• Issue customer invoices and keep track of amounts due
• Follow up courteously on outstanding payments
• Reconcile bank transactions and keep the accounts tidy for month-end
• Procurement: Raise purchase orders and obtain quotations from suppliers
• Match purchase orders, delivery orders and invoices before payment
• Maintain supplier records and a clear log of purchases
• General administration: File documents, support the Director, improve procedures

Skills

Payroll

CPF submissions

AP/AR

Detail oriented

Process documentation

Independent work

Tools

Xero

Excel

Google Sheets

Job description

Entropy Labs in Singapore is seeking a careful, dependable administrator to manage payroll, CPF submissions, AP/AR, and related finance tasks. The role features fixed morning hours, a monthly cycle, and close work with the Director, with hybrid office days planned in advance.

You will handle payroll processing, CPF contributions, supplier invoices in Xero, and day-to-day admin duties while ensuring accuracy and confidentiality in a small, growing team.