Order Management Coordinator (Tuas/Gul Circle)

UPS Asia Group Pte. Ltd.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

UPS Asia Group Pte. Ltd. is seeking a dynamic logistics coordinator to serve as the main customer contact and to coordinate with the warehouse team for timely, accurate shipment processing.

The role emphasizes KPI-driven customer service, cross-functional communication with clients, warehouse ops, carrier brokers, and internal offices, and handling orders within SAP/WMS systems and inventory movements.

Qualifications

• 3-4 years of Contract Logistics/3PL/Healthcare industry experience and/or 2-3 years of customer-service related role experience.
• Excellent communication (written/verbal) and presentation skills.
• Strong problem solving, organizational and time management skills, including the proven ability to work in a fast-paced environment with time-sensitive deadlines.
• Proven ability to work well both independently and as part of a team.
• Proficient in computer usage, working knowledge of WMS or SAP and MS Office.
• Working knowledge of order entry systems and warehouse management systems

Responsibilities

• Will be required to support the achievement of meeting customers’ KPI by providing high quality customer service. Effective communication with up and downstream stakeholders e.g. client s, warehouse operations, carrier brokers and other offices/facilities is essential
• Follow up with customer inquiry and provide information about services, products and to process orders
• Order creation and customer account management in SAP/WMS
• Backorder and returns management
• Coordinate with the warehouse team to ensure that operational tasks are met: Receiving, Order Processing, Shipping, Complaints and returns management, Adjustments
• Process all documentation associated with the movement of our clients inventory into and out of the facility according to client requirements, and in an accurate and timely manner
• Perform clerical duties such as filing and reporting
• Other duties as assigned to you from time to time by the company.
• Observe and comply with standard operating procedures & health & safety guidelines

Skills

Customer service

Communication

Problem solving

Time management

Teamwork

Tools

SAP

WMS

MS Office

Job description

The candidate will be key point of contact for our customers to fulfil orders as well as to liaise with the warehouse to ensure that shipments are processed timely and accurately. All candidates will be analytical and customer service-oriented.

Job Responsibilities

• Will be required to support the achievement of meeting customers’ KPI by providing high quality customer service. Effective communication with up and downstream stakeholders e.g. clients, warehouse operations, carrier brokers and other offices/facilities is essential

• Follow up with customer inquiry and provide information about services, products and to process orders

• Order creation and customer account management in SAP/WMS

• Backorder and returns management

• Coordinate with the warehouse team to ensure that operational tasks are met:

  • Receiving: ensure all documentation is verified and processed appropriately, in an accurate and efficient manner, while respecting all QA or legal liability requirements;

  • Order Processing: ensure all orders are processed accurately and in a timely manner and according to the client’s specific requirements;

  • Shipping: To coordinate with internal and external stake holders to ensure all shipping documents are provided accurately and timely

  • Complaints and returns management

  • Adjustments: ensure inventory integrity by processing authorized inventory adjustments

• Process all documentation associated with the movement of our clients inventory into and out of the facility according to client requirements, and in an accurate and timely manner

• Perform clerical duties such as filing and reporting

• Other duties as assigned to you from time to time by the company.

• Observe and comply with standard operating procedures & health & safety guidelines

Job Requirements

• Possess 3-4 years of Contract Logistics/3PL/Healthcare industry experience and/or 2-3 years of customer-service related role experience

• Possess excellent communication (written/verbal) and presentation skills

• Require strong problem solving, organizational and time management skills, including the proven ability to work in a fast-paced environment with time-sensitive deadlines

• Proven ability to work well both independently and as part of a team required.

• Proficient in computer usage, working knowledge of WMS or SAP and MS Office.

• Possess working knowledge of order entry systems and warehouse management systems