Operations Support Admin Assistant

SEAH'S SPICES FOOD INDUSTRIES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local food industry company in Singapore seeks an operations support candidate. Duties include generating invoices, packing orders, and providing customer service. Ideal applicants will have 1-2 years of invoicing experience, be bilingual, and demonstrate excellent communication skills. The role requires a polite personality, efficiency in MS Office, and familiarity with social media. Candidates must be Singapore Citizens or Permanent Residents and able to work independently.

Qualifications

• 1-2 years relevant experience in invoicing.
• Must include languages spoken in your resume.
• Able to work independently with minimal supervision.

Responsibilities

• Generate invoices, DO, PO, and process orders.
• Pack orders for online sales.
• Be involved in inventory and stock take.
• Practice good customer service for calls and messages.
• Perform general operations and administration tasks.

Skills

Excellent communication

Bilingual

Polite and friendly personality

Fast learner

Self-motivated

Efficient in MS Office

Knowledge of social media

Tools

UBS invoicing software

Job description

Job Description & Requirements

This role is to support the operations team. The job enables the candidate to work in a multi-national work environment that is interesting and never boring.

• We are looking for candidates that can start work immediately.

Job Scope

• Daily operations. Generates invoices / DO / PO /CN and process orders received, including filing and data entry.
• Packs orders for online sales.
• Be involved in inventory / stock take / goods returns / AR.
• Practice good customer service to attend to incoming calls and messages (Whats App / Social Media). Make courtesy calls to customers.
• Perform general operations and administration functions and other ad-hoc tasks assigned from time-to-time.

Requirements

• Only open to Singapore Citizens or Singapore Permanent Residents.
• 1-2 years relevant experiences, taking up the role of invoicing.
• Excellent communication and must be Bilingual
• Well versed in arranging routes for driver.
• Polite and friendly personality is a must.
• Fast learner, accurate, committed, positive mindset, self-motivated and able to work independently with minimal supervision.
• Include your knowledge of languages in resume.
• Efficient in MS Office, Social Media (FB & IG) and UBS invoicing software.