Operations & Sales Coordinator: Invoices, Billing & Data

EBARA Corporation; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

EBARA Corporation Singapore is seeking an administrative and sales support staff to handle daily DO/invoice activities, verify shipments, and update expiry dates in the SQL system. You will coordinate with the Manager, Sales Team, Warehouse Team and customers to resolve order inquiries and arrange goods.

You will also assist the Sales Team with quotations, maintain daily records, track inventory samples, and support monthly stock counts, data entry, and billing activities.

Responsibilities

• Responsible for the daily DO/Invoice and proforma invoices.
• Receive and verify incoming shipments, goods and expiry dates are correctly and promptly updated in the SQL system.
• Coordinate daily operations, including communication with the Manager, Sales Team, Warehouse Team, and customers regarding order inquiries and goods arrangements.
• Responsible for providing administrative and sales support to the Sales Team in the preparation of sales quotations.
• Update daily operational records, maintain accurate tracking of inventory samples, and assist in monthly inventory stock counts.
• Perform accurate and timely data entry in company systems.
• Responsible for managing expense claims, and submitting all claims through the QuickHR system.
• Manage monthly billing and perform data entry in the SQL system, ensuring accurate and timely financial records.
• Prepare customer SOA and follow up outstanding customer payment.
• Responsible for supporting daily office administration tasks, including data entry, filing, documentation, and correspondence.
• Perform any other ad-hoc duties assigned by the management.

Job description

EBARA Corporation Singapore is seeking an administrative and sales support staff to handle daily DO/invoice activities, verify shipments, and update expiry dates in the SQL system. You will coordinate with the Manager, Sales Team, Warehouse Team and customers to resolve order inquiries and arrange goods.

You will also assist the Sales Team with quotations, maintain daily records, track inventory samples, and support monthly stock counts, data entry, and billing activities.