Administrative Cum Sales Coordinator

EBARA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 38,000 - 67,000; Full time

Job summary

EBARA SINGAPORE PTE. LTD. is seeking a detail‑oriented admin/finance assistant to support daily operations in Singapore.

You will handle invoicing, data entry, inventory updates, and coordination with sales, warehouse, and customers. You will prepare quotations, manage expense claims in QuickHR, and assist monthly stock counts, ensuring accurate records and timely communication. This role requires meticulous admin skills, good communication, and the ability to work with cross‑functional teams to

Qualifications

• Familiar with DO/Invoice and proforma invoices processes.
• Experience updating SQL-based inventory records.
• Proficient in data entry and office administration.

Responsibilities

• Handle daily DO/Invoices and proforma invoices.
• Receive shipments and verify dates in SQL.
• Coordinate with Manager, Sales, Warehouse and customers on orders.
• Prepare sales quotations for the Sales Team.
• Update inventory records and assist monthly stock counts.
• Enter data accurately in company systems.
• Process expense claims via QuickHR.
• Manage monthly billing and ensure financial records.
• Prepare customer SOA and follow up on payments.
• Perform general office administration tasks.
• Take on any ad-hoc duties as required.

Skills

Data entry

Inventory control

Billing & invoicing

Customer support

Tools

SQL

Microsoft Excel

Job description

• Responsible for the daily DO/Invoice and proforma invoices.
• Receive and verify incoming shipments, goods and expiry dates are correctly and promptly updated in the SQL system
• Coordinate daily operations, including communication with the Manager, Sales Team, Warehouse Team, and customers regarding order inquiries and goods arrangements
• Responsible for providing administrative and sales support to the Sales Team in the preparation of sales quotations
• Update daily operational records, maintain accurate tracking of inventory samples, and assist in monthly inventory stock counts
• Perform accurate and timely data entry in company systems.
• Responsible for managing expense claims, and submitting all claims through the QuickHR system.
• Manage monthly billing and perform data entry in the SQL system, ensuring accurate and timely financial records.
• Prepare customer SOA and follow up outstanding customer payment
• Responsible for supporting daily office administration tasks, including data entry, filing, documentation, and correspondence
• Perform any other ad-hoc duties assigned by the management.