Operations Executive (Port Agency)

Focal Search Pte Ltd; Singapore; Presencial; SGD 3000 - 4200; Tempo integral

Resumo da oferta

A leading logistics firm in Singapore is looking for an Operations Executive to manage port agency tasks. The successful candidate will handle port calls, ensuring compliance with agency processes, and maintain communication with stakeholders. Responsibilities include submitting applications, contractor selection, and monitoring vessel operations. This position requires attention to detail and accountability for maintaining operational standards.

Qualificações

• Port agency operations familiarity.

Responsabilidades

• Respond to assigned port calls from pre-arrival info messages to FDA closure.
• Submit ICA applications, pilotage booking, and transmission messages.
• Select contractors for goods and services provided to principals.
• Ensure compliance with Ships Agency processes and procedures.
• Monitor vessels and handle follow-up inquiries proactively.
• Ensure correct pre-funding is received before port call.
• Maintain vessel files and update transactional systems in real-time.
• Follow up and approve supplier invoices and record expenses.
• Ensure cost-effective vessel operations.
• Maintain high accuracy of deliverables.
• Accountable for QHSSE standard maintenance.

Descrição da oferta de emprego

About the job Operations Executive (Port Agency)

• Effectively respond to assigned port calls from Pre-Arrival info messages to FDA closure.
• Submission of ICA applications, Pilotage booking,transmission messages,and MPA Digiport.
• Selection of contractors for goods and services provided to principals, including submission of competitive quotations, as required.
• Ensure compliance with Ships Agency processes, standards, and procedures, including correct use of the operating system.
• Monitoring of the vessel and attendance to any follow-up inquiries with proactive, efficient, and timely communication at all times.
• Ensure the correct amount of pre-funding is received or the correct level of authority has approved any deviation, prior to performing the Port Call.
• Establish and maintain vessel files and ensure that all transactional systems are updated in real-time.
• Proactively follow up, check and approve suppliers invoices & record expenses that arise during vessels port calls.
• Ensure cost effectively Vessel Operations.
• Ensure a consistently high level of accuracy of deliverables.
• Accountable to maintain the QHSSE standard