Operations Executive

recruitSG; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

recruitSG is seeking Operations Executives to coordinate end-to-end between overseas factories in Vietnam and China and international clients. The role ensures accurate production schedules, delivery timelines, and professional client communication across time zones and cultures.

Candidates should be detail-oriented, well-organised, and capable of handling multiple orders in a fast-paced, cross-border environment.

Qualifications

• 2–4 years of relevant experience in operations, supply chain, logistics, or production coordination.
• Experience managing multiple orders, deliveries, or production timelines in a structured environment.
• Strong written communication skills, especially in professional email correspondence with international clients.
• Highly organised and detail-oriented, comfortable working across different time zones and cultures.

Responsibilities

• Liaise closely with manufacturing teams in overseas facilities on production orders, schedules, and operational queries.
• Plan, track, and manage production and delivery timelines to ensure on-time fulfilment to international clients.
• Coordinate multiple orders and shipments concurrently, ensuring accuracy in documentation and delivery details.
• Handle written communication with overseas clients and internal stakeholders professionally via email and reports.

Skills

Written communication

Time management

Multitasking

Cross-border coordination

Job description

We are an established international manufacturing and operations organisation serving overseas clients across regulated and precision-driven industries. With production facilities in Vietnam (Hanoi) and China (Hangzhou), we support global markets including the US and UK, delivering high-quality products through structured, time-critical production and fulfilment processes.

Role Overview

We are looking for Operations Executives to support end-to-end coordination between overseas factories and international clients. This role plays a critical part in ensuring production schedules, delivery timelines, and client communications are managed accurately and professionally. The ideal candidate is detail-oriented, organised, and comfortable handling multiple orders in a fast-paced, cross-border environment.

Key Responsibilities

• Liaise closely with manufacturing teams in Vietnam and China on production orders, schedules, and operational queries
• Plan, track, and manage production and delivery timelines to ensure on-time fulfilment to international clients
• Coordinate multiple orders and shipments concurrently, ensuring accuracy in documentation and delivery details
• Handle written communication with overseas clients and internal stakeholders professionally via email and reports

Requirements

• Minimum 2–4 years of relevant working experience in operations, supply chain, logistics, or production coordination
• Experience managing multiple orders, deliveries, or production timelines in a structured environment
• Strong written communication skills, especially in professional email correspondence with international clients
• Highly organised, detail-oriented, and comfortable working across different time zones and cultures
• Proficient in basic office tools (email, spreadsheets, documentation systems)

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.