Operations Executive

Tru-Marine Shanghai; Singapore; On-site; SGD 25,668 - 35,712; Full time

Job summary

Tru-Marine Shanghai is seeking a detail‑oriented operations administrator in Singapore to coordinate cross‑department activities, manage documentation, and handle permit and visa applications for overseas jobs.

You will support in logistics tasks, 5S document handling, NAV/MES systems, and OJT training coordination, while ensuring smooth information flow to the next department. Strong communication and a proactive attitude are essential.

Qualifications

• GCE O' Level or Diploma.
• Hands-on individual with PC skills.
• Adaptability, positive attitude and show willingness to learn.
• Quick-witted and take initiatives.
• Excellent communication skills and customer service oriented attitude.

Responsibilities

• Coordinate with other department colleagues, customers, ship owners, agents and shipyards (SRM) with operation work plans.
• Filling and compiling necessary documents or service reports to pass to next department.
• Apply or renew various job-related permits; PSA/ Jurong Port/ Import-export permit, EPIC application and process.
• Distribute Public Liability and WICA insurance policy documents to respective shipyards.
• Manage company lorry vehicle for ad-hoc servicing & delivery.
• Assist in purchasing ad-hoc taxi e-voucher card for general works usage.
• Support ad-hoc activities within scope of operations, operations related management systems, and innovation areas.
• Apply and renewal of all operation work passes eg. shipyard pass – 2-way tag, HSE induction, shipyard passes and tags.
• Apply visa and other necessary documents for overseas jobs.
• Assist in organising OJT training for operations employees.
• Supporting in activities related to NAV system, MES system, 5S (Printing of delivery orders, releasing RA, collecting/distributing of monthly 5S documents etc.).

Skills

Communication skills

PC skills

Adaptability

Education

GCE O' Level or Diploma

Job description

Responsibilities

• Coordinate with other department colleagues, customers, ship owners, agents and shipyards (SRM) with operation work plans.
• Filling and compiling necessary documents or service reports to pass to next department.
• Apply or renew various job-related permits; PSA/ Jurong Port/ Import-export permit, EPIC application and process.
• Distribute Public Liability and WICA insurance policy documents to respective shipyards.
• Manage company lorry vehicle for ad-hoc servicing & delivery.
• Assist in purchasing ad-hoc taxi e-voucher card for general works usage.
• Support ad-hoc activities within scope of operations, operations related management systems, and innovation areas.
• Apply and renewal of all operation work passes eg. shipyard pass – 2-way tag, HSE induction, shipyard passes and tags.
• Apply visa and other necessary documents for overseas jobs.
• Assist in organising OJT training for operations employees.
• Supporting in activities related to NAV system, MES system, 5S (Printing of delivery orders, releasing RA, collecting/distributing of monthly 5S documents etc.).

Requirements

• GCE `O' Level or Diploma.
• Hands-on Individual with PC skills.
• Adaptability, positive attitude and show willingness to learn.
• Quick-witted and take initiatives.
• Excellent communication skills and customer service oriented attitude.