Operations Coordinator

Innergy Consulting Pte.; Singapore; On-site; SGD 38,000 - 56,000; Full time

Job summary

Innergy Consulting Pte. is seeking a proactive Operations Coordinator to support its Marine Operations team, focusing on vessel vetting, inspections, audits and regulatory documentation.

The role combines administrative duties with operational coordination to ensure smooth shipping processes. The ideal candidate holds a Diploma in Maritime Studies, Business, or a related field, with strong organisational skills and proficiency in MS Office.

Qualifications

• Diploma in Maritime Studies, Business or related field, or relevant administrative experience.
• Prior experience in shipping or maritime industry is advantageous.
• Exposure to SIRE, OCIMF, PSC, TMSA, Q88 or vessel vetting is an advantage.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide day-to-day administrative and operational support to the Marine Operations team.
• Prepare weekly, monthly and quarterly reports, meeting agendas and presentation materials.
• Support TMSA audit preparation and compile data for Quarterly Management Reviews (QMR).
• Coordinate vessel vetting and SIRE inspections with vessels, ship teams, oil companies and agents.
• Maintain and update Q88, HVPQ, Officer Matrix and OCIMF/SIRE records.
• Follow up on SIRE, PSC and audit findings, responses, reports and related documentation.
• Track Navigation, Cargo and Mooring audits and follow up on the closure of outstanding items.
• Support other operational and administrative matters as required by the Marine Operations team.

Skills

Maritime industry experience

SIRE familiarity

Microsoft Office

Time management

Interpersonal communication

Education

Diploma in Maritime Studies/Business

Tools

MS Office Suite

Job description

We are seeking a proactive and detail-oriented Operations Coordinator for one of our global shipping clients. The role will provide administrative and operational support to the Marine Operations team, with a key focus on vessel vetting, inspections, audits and regulatory documentation.

The ideal candidate would have a Diploma in Maritime Studies, Business or a related discipline, with strong coordination and administrative skills. Candidates with exposure to marine operations, vetting, SIRE, PSC or vessel documentation would be advantageous.

Key Responsibilities

• Provide day-to-day administrative and operational support to the Marine Operations team.
• Prepare weekly, monthly and quarterly reports, meeting agendas and presentation materials.
• Support TMSA audit preparation and compile data for Quarterly Management Reviews (QMR).
• Coordinate vessel vetting and SIRE inspections with vessels, ship teams, oil companies and agents.
• Maintain and update Q88, HVPQ, Officer Matrix and OCIMF/SIRE records.
• Follow up on SIRE, PSC and audit findings, responses, reports and related documentation.
• Track Navigation, Cargo and Mooring audits and follow up on the closure of outstanding items.
• Support other operational and administrative matters as required by the Marine Operations team.

Qualifications

• Diploma in Maritime Studies, Business or a related discipline, or relevant administrative experience.
• Prior experience within the shipping or maritime industry would be advantageous.
• Exposure to SIRE, OCIMF, PSC, TMSA, Q88 or vessel vetting would be an advantage.
• Proficient in Microsoft Office applications.
• Strong organisational and time management skills with good attention to detail.
• Self-motivated and able to manage multiple tasks with minimal supervision.
• Good interpersonal and communication skills with the ability to work effectively across different stakeholders.

We regret that only shortlisted candidates will be notified. Thank you for your understanding!