Operations Coordinator & Admin Support

A-STAR TESTING & INSPECTION (S) PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

A-STAR TESTING & INSPECTION (S) PTE. LTD. is seeking an Operations Assistant to provide administrative and operational support for smooth daily activities in Singapore. You will coordinate with departments, prepare reports, monitor schedules, and assist the Operations Manager with tasks across logistics, assets, and service requirements.

The role requires 1–3 years in operations or admin, strong Excel skills, and effective communication and time management to handle multitasking and deadlines.

Qualifications

• 1–3 years of experience in operations or administration.
• Proficient in Microsoft Excel and Word.
• Strong written and verbal communication skills, plus coordination ability.

Responsibilities

• Assist the Operations Manager in managing daily operational activities.
• Coordinate with internal departments, customers, suppliers, and service providers.
• Prepare and maintain operational documents, records, and reports.
• Monitor daily work schedules, assignments, and task completion.
• Update and maintain company databases and operational systems.
• Follow up on outstanding tasks, orders, deliveries, and service requirements.
• Assist with staff scheduling, attendance, and manpower coordination.
• Coordinate vehicle usage, transportation, and logistics arrangements.
• Prepare quotations, purchase requests, invoices, delivery documents, and other operational paperwork when required.
• Monitor office and operational supplies and coordinate replenishment.
• Assist in tracking company assets, equipment, and vehicles.
• Handle general administrative duties related to operations.
• Identify operational issues and report them to the Operations Manager.
• Ensure company procedures and operational policies are followed.
• Support other departments and management with operational requirements.
• Perform other duties assigned by the management.

Skills

Operations coordination

Administrative support

Documentation and record keeping

Data entry and reporting

Staff coordination

Logistics coordination

Microsoft Excel

Communication skills

Time management

Problem solving

Job description

A-STAR TESTING & INSPECTION (S) PTE. LTD. is seeking an Operations Assistant to provide administrative and operational support for smooth daily activities in Singapore. You will coordinate with departments, prepare reports, monitor schedules, and assist the Operations Manager with tasks across logistics, assets, and service requirements.

The role requires 1–3 years in operations or admin, strong Excel skills, and effective communication and time management to handle multitasking and deadlines.