Operations Coordinator

Millennium Services Group Limited; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Millennium Services Group is seeking an experienced Operations Coordinator in Singapore to provide administrative and operational support to the operations team. The role focuses on rostering, reporting, procurement, and compliance across facilities management services.

You will coordinate site inductions, staff training, and maintain SOPs while ensuring five-star customer service and meticulous data accuracy in a dynamic work environment.

Qualifications

• Extensive experience in administrative support within a fast-paced environment.
• Strong attention to detail and accuracy across multiple data sets.
• Excellent written and verbal communication with diverse teams.
• Ability to work autonomously and in a dynamic team.
• Commitment to high standards of customer service and professionalism.

Responsibilities

• Support Management Team with rostering, time and attendance and reporting.
• Administer additional billings for approval, PO allocation and processing to finance.
• Assist in monthly reporting preparation.
• Coordinate procurement, tracking and reconciliations of consumables and staff uniforms.
• Assist in coordinating staff training and toolbox talks to ensure safety compliance.
• Coordinate site inductions and maintain records.
• Ensure on-site manuals and SOPs are maintained and provided to management and staff.
• Coordinate general office administration requirements.

Skills

Communication skills

Time management

Attention to detail

Team work / autonomy

Customer service orientation

Job description

Millennium Services Group is a leading providers of Cleaning, Security and Facilities management services and has been providing exceptional outcomes since our inception in 2003.

We offer employees the latest technology, state of the art equipment and people solutions to create excellent working environments, working conditions and continual training and development to progress careers in our company.

We pride ourselves on the long-standing partnerships we have with clients, employees and our suppliers, which enables us to make places and spaces better for people every day. To find out more about our organisation visit www.millenniumsg.com.

About The Opportunity

We are seeking an experienced and highly motivated, Operations Coordinator, who takes pride in their work and is results driven. The main purpose of the position is to deliver a high standard of administration and operational support to the operations team.

Key Responsibilities Of The Role

• Support Management Team with rostering, time and attendance and reporting.
• Administer Additional Billings for approval, purchase order allocation and process to finance.
• Assist in the preparation of monthly reporting.
• Coordinate the procurement, tracking and reconciliations of consumables and staff uniforms.
• Assist in the coordination of staff training and toolbox talks to ensure compliance with all related policies, procedures, legal obligations, and Occupational Health and safety regulations.
• Coordinate all required site inductions and records maintained.
• Ensuring all on-site Manuals and Standard Operating Procedures (SOPs) are maintained and provided to Management and staff as required.
• Coordinate all general office administration requirements.

About You

This role will suit an experienced and proven administrative professional with –

• A pleasant and welcoming personality with a high standard of personal presentation.
• Excellent communication skills, both written and verbal, with the ability to interact with a wide variety of people in a professional manner.
• A proven track record of excelling within a dynamic team environment and the ability to work autonomously.
• A keen eye for detail and accuracy across multiple data sets.
• Strong time management skills.
• The drive to ensure five-star customer service and standards are consistently delivered.
• An outcome-focused and standards-driven professional.

Ideally, you would have some exposure to the facilities services industry; however, this is not a pre-requisite, and we are keen to hear from talented, driven and energetic administration experts from all industries!

What We Offer

We know that for you, work isn't just about the financial compensation, so we are proud to offer –

• A highly supportive team and work culture.
• Extensive opportunities for gaining new experiences and developing professionally, all while you can make this new role "your own".
• Millennium offers an attractive salary commensurate with your experience and the value you add to the Company.

Millennium Services Group is an equal opportunity employer. We value diversity and are committed to creating an inclusive workplace.