Operations Assistant

Toll Group; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Toll Group is seeking an operations coordinator in Singapore to support logistics, inventory, and customer coordination from our Singapore site.

You will maintain WMS records, manage daily inventory, and ensure accurate reporting while coordinating transport and deliveries. The role requires attention to detail, strong communication, and a Class 3 license, with the opportunity to work within a global logistics network.

Qualifications

• Prior experience in customer service, logistics, or operations coordination.
• Strong communication and organizational skills with attention to detail.
• Proficient in MS Office and inventory/WMS systems.
• Knowledge of customs processes and regulatory compliance preferred.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Class 3 license (Compulsory).

Responsibilities

• Update and maintain WMS records for inbound, outbound, and movements.
• Manage daily inventory, location plans, and reporting across systems.
• Coordinate transport, delivery, and collection; liaise with customers.
• Prepare shipping documents, permits, and defect reports.
• Liaise with operations to arrange deliveries and confirm orders.
• Handle billing, check invoices, and update monthly projections.
• Support ISO audits, SOP compliance, and workplace safety standards.
• Ensure compliance with Singapore customs, LTA, and regulations.
• Run monthly cycle counts and stock takes; prepare KPI reports.
• Act as first aider and provide ad-hoc team support.

Skills

Communication

Organizational skills

Attention to detail

Independent worker

Multitasking

Customer service

Logistics coordination

Tools

MS Office

WMS systems

Job description

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com

Key Responsibilities

• Update and maintain WMS records for inbound, outbound, import/export shipments, duty payments, and car movements.
• Manage daily inventory records, location plans, and ensure accurate reporting across systems.
• Coordinate transportation, delivery, and collection of vehicles; communicate with customers on orders and event arrangements.
• Prepare and maintain accurate transaction records, shipping documents, permits, and defect reports.
• Liaise with operations controllers to arrange deliveries and confirm customer orders.
• Handle billing processes, check invoice accuracy, and update financial projections monthly.
• Support ISO audits, SOP compliance, toolbox meetings, and workplace safety/5S+1 standards.
• Ensure compliance with Singapore customs, LTA, and other regulatory requirements.
• Conduct monthly cycle counts, bi-annual stock takes, and prepare KPI/customization reports for customers.
• Act as a first aider, ensuring proper upkeep of first aid kits.
• Provide ad-hoc support and coordination to ensure smooth team operations.

Requirements

• Prior experience in customer service, logistics, or operations coordination (automotive industry experience is a plus).
• Strong communication and organizational skills with attention to detail.
• Proficient in MS Office and inventory/WMS systems.
• Knowledge of customs processes and regulatory compliance preferred.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Class 3 license (Compulsory)

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

To find out more about us visit www.careers.tollgroup.com

You must be entitled to work in Singapore and be prepared to undertake pre-employment checks including a criminal history check and medical.