Operations Assistant

TKS MARINE LOGISTICS PTE. LTD.; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

TKS Marine Logistics Pte. Ltd. is seeking an organized administrative support professional to assist the delivery planning and operations team in Singapore.

The role focuses on updating customer orders, preparing necessary documents, and ensuring smooth daily logistics operations. Ideal candidates will have at least 1 year of relevant experience and strong proficiency with MS Office. The position requires attention to detail and the ability to coordinate with internal teams and customers in a

Qualifications

• Minimum 1 year of relevant working experience.
• Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Assist the operations manager with administrative tasks to support daily office operations.
• Upload customers' instructions for collection and delivery accurately to maintain operational flow.
• Prepare delivery documentation to facilitate smooth operations.
• Manage operational records filing to ensure efficient business processes.
• Prepare shipping documents, invoices, and billings to support logistics and finance teams.
• Perform data entry, filing, and document scanning to maintain organized records.
• Maintain and update customer database reports to provide accurate information for decision-making.
• Complete other administrative duties assigned by superiors promptly and accurately.

Skills

Administrative support

Organizational skills

Effective communication

Tools

MS Office

Job description

Job Summary

Support the delivery planner by performing administrative tasks and updating customers' orders for operations to ensure smooth delivery arrangements.

Responsibilities

• Assist the operations manager with administrative tasks to support daily office operations
• Upload customers' instructions for collection and delivery accurately to maintain operational flow
• Prepare delivery documentation to facilitate smooth operations
• Manage operational records filing to ensure efficient business processes
• Prepare shipping documents, invoices, and billings to support logistics and finance teams
• Perform data entry, filing, and document scanning to maintain organized records
• Maintain and update customer database reports to provide accurate information for decision-making
• Complete other administrative duties assigned by superiors promptly and accurately

Required competencies and certifications

• Minimum 1 year of relevant working experience
• Proficiency in Microsoft Office Applications (e.g., Word, Excel, PowerPoint, Outlook)

Preferred competencies and qualifications

• Strong organizational and time management skills to handle multiple tasks efficiently
• Ability to communicate effectively with senior management, clients, and internal stakeholders
• Ability to multi-task and prioritize effectively in a fast-paced environment
• Self-driven with the ability to work under minimal supervision and take initiative
• Ability to work independently and collaboratively within a team environment
• Strong problem-solving skills and adaptability to changing priorities