OPERATIONS & ADMINISTRATIVE EXECUTIVE

Global Hotelware Pte. Ltd.; Singapore; On-site; SGD 45,000 - 70,000; Full time

Benefits offered by this job

Entrepreneurial environment with intl.

Autonomy and growth opportunities

Job summary

Global Hotelware Pte. Ltd. is expanding into Singapore and seeks a proactive, organized coordinator to support growing operations.

You will process orders, issue POs and invoices, coordinate shipments, monitor AR/AP, and maintain meticulous records using Excel, CRM, and ERP systems. The role demands 5+ years in administration, operations, or sales coordination, with a preference for logistics or distribution experience.

Qualifications

• 5+ years of experience in administration, operations, or sales coordination.
• Experience in trading, distribution, or logistics is an advantage.
• Proficient in MS Office, particularly Excel.
• Good command of written and spoken English.
• Fast, highly organized, detail-oriented, and able to multitask.
• Independent, self-motivated, and solution-driven.
• Positive attitude, strong communication skills, and a genuine sense of ownership.

Responsibilities

• Process customer orders, issue POs, invoices, and delivery documents.
• Coordinate shipments, logistics, and customer deliveries.
• Monitor accounts receivable (AR) and payable (AP).
• Handle daily administration, documentation, and local paperwork.
• Respond professionally to customer enquiries and supplier requests.
• Maintain accurate records using Excel, CRM, and ERP systems.
• Proactively follow up and resolve day-to-day operational issues.

Job description

Global Hotelware is a leading distributor of premium hospitality equipment, representing over 40 international brands. As we expand into Singapore, we are looking for a proactive, organized, and resourceful individual to support our growing operations.

Your Responsibilities

• Process customer orders, issue POs, invoices, and delivery documents.
• Coordinate shipments, logistics, and customer deliveries.
• Monitor accounts receivable (AR) and payable (AP).
• Handle daily administration, documentation, and local paperwork.
• Respond professionally to customer enquiries and supplier requests.
• Maintain accurate records using Excel, CRM, and ERP systems.
• Proactively follow up and resolve day-to-day operational issues.

Who We're Looking For

• At least 5 years of experience in administration, operations, or sales coordination.
• Experience in trading, distribution, or logistics is an advantage.
• Proficient in MS Office, particularly Excel.
• Good command of written and spoken English.
• Fast, highly organized, detail-oriented, and able to multitask.
• Independent, self-motivated, and solution-driven.
• Positive attitude, strong communication skills, and a genuine sense of ownership.

What We Offer

• A competitive salary depending on experience.
• An entrepreneurial environment with international exposure.
• Autonomy, responsibility, and opportunities to grow with our Singapore business.

DELIVERING THE IMPOSSIBLE

It's Friday, 5:55 PM. Your boss calls:

"We have an urgent request from our regular customer. They need urgent delivery of equipment for an event tonight ! The warehouse is low in stock, the logistic team has taken the van back home, but the customer needs a miracle to happen by 6 PM."\

You have five minutes. Tell us your first move ! There is no perfect answer. We're looking for common sense, creativity, and a little humour!

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