Operations Admin (Logistics/Shipping)

Compass Marine Service Pte. Ltd; Singapore; On-site; SGD 30,000 - 46,000; Full time

Job summary

Compass Marine Service Pte. Ltd in Singapore seeks a logistics port operations assistant to support port formalities, vessel scheduling, and owner-related tasks. The role involves coordinating with port authorities, bunkering and survey teams, and handling documentation.

No prior experience is required and on-the-job training will be provided; diploma in Shipping/Logistics is preferred, with knowledge of MPA and ICA rules advantageous.

Qualifications

• Diploma or higher in Shipping/Logistics or related field.
• Experience in Shipping is an advantage.
• Good knowledge of MPA, ICA and local port rules.
• No experience required; on-the-job training provided.

Responsibilities

• Assist with port formalities and coordinate with authorities for smooth operations.
• Oversee vessel schedules and movements with parties like bunker suppliers and surveyors.
• Assist with owners matters: crew changes, CTM, UWI/C, superintendent attendance, store/spare supply.
• Assist to arrange and coordinate other port operations and services.
• Handle owners matters related to MPA flag state administration and documentation.
• Assist to coordinate surveys/inspections.
• Prepare quotations to principals for required services and issue FDA with supporting invoices.
• Assist to collect invoices and maintain records.
• Perform ad hoc duties as required by managers.

Skills

Teamwork

Computer skills

Problem solving

Positive attitude

Education

Diploma in Shipping/Logistics

Job description

Roles and Responsibilities

• Assist to handle port formalities(inward/outward clearance) and coordinate with port authorities, terminals, and other concerned parties for smooth port operations
• Oversee and update vessel’s schedule and movements to all concerned parties, including bunker suppliers and any other suppliers, surveyors, engineers
• Assist to handle owners matters, such as crew change, CTM, UWI/C, superintendent attendance, Store/spare supply
• Assist to handle and arrange and coordinate other port operations and services
• Handle owners matters related to MPA flag state administration and documentation
• Assist to handle and coordinate Survey/Inspection
• Prepare quotations to principals for the required service and compile, check, and issue FDA with supporting invoices
• Assist to collect invoices and maintain record
• Perform ad hoc duties as required by managers

Requirements

• Good team spirit and the ability to work collaboratively with colleagues and external partners
• Possess a Diploma or higher qualification in Shipping/Logistics, or a related field. Relevant experience in Shipping will be a strong advantage
• Good knowledge of MPA, ICA and local port authorities’ rules and requirements
• Computer skills and Problem-solving skills and positive attitude
• NO experience is also welcome to apply and on-the-job training will be provided.