Operations & Admin Lead: Vendor, Inventory & Logistics

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 27,000 - 45,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking an organised administrator to support daily operations at our Jurong East location.

The role involves vendor coordination, invoicing, and inventory management for products and samples. You will liaise with internal teams and logistics partners to ensure timely payments and accurate record-keeping. The candidate should have at least 2 years in admin/operations, strong multitasking and meticulous data handling skills.

Qualifications

• At least 2 years experience in administration, operations, or coordination roles.
• Strong organisational and multitasking skills.
• Meticulous and detail-oriented, with the ability to handle data and documentation accurately.

Responsibilities

• Coordinate new vendor registration, PO processing, and payment administration with vendors and internal stakeholders.
• Oversee product and competitor sample inventory, including registration, purchasing, collection, storage, servicing, shipping, loan tracking, invoicing, and disposal.
• Manage own-use inventory of products and premiums and maintain storeroom organization and records.
• Coordinate local and international shipments with logistics providers, track shipment statuses and resolve issues.
• Manage website updates, monthly forecast reports and business spreadsheets.
• Maintain organization charts, distribution lists, shared folders, and office supplies & provide general administrative support.
• Support meetings, team engagement activities, and divisional events.

Skills

Organisational skills

Multitasking

Attention to detail

Job description

PERSOL SINGAPORE PTE. LTD. is seeking an organised administrator to support daily operations at our Jurong East location.

The role involves vendor coordination, invoicing, and inventory management for products and samples. You will liaise with internal teams and logistics partners to ensure timely payments and accurate record-keeping. The candidate should have at least 2 years in admin/operations, strong multitasking and meticulous data handling skills.