Operations & Admin Executive: Coordination & Logistics

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking an Administrative Coordinator to support vendor onboarding, purchasing, and payment processing while managing product sample inventories and shipments. The role also includes maintaining storeroom records, Excel reports, and general office administration.

The candidate should have at least 2 years in administration or operations, strong organization, and careful data handling.

Qualifications

• At least 2 years experience in administration, operations, or coordination roles.
• Strong organizational and multitasking skills.
• Meticulous and detail-oriented, with the ability to handle data and documentation accurately.
• Able to work independently and manage multiple priorities.

Responsibilities

• Coordinate new vendor registration, PO processing, and payment administration with vendors and internal stakeholders.
• Oversee product and competitor sample inventory, including registration, purchasing, collection, storage, servicing, shipping, loan tracking, invoicing, and disposal.
• Manage own-use inventory of products and premiums and maintain storeroom organization and records.
• Coordinate local and international shipments with logistics providers, track shipment statuses and resolve issues.
• Manage website updates, monthly forecast reports and business spreadsheets.
• Maintain organization charts, distribution lists, shared folders, and office supplies & provide general administrative support.
• Support meetings, team engagement activities, and divisional events.

Skills

Organizational skills

Multitasking

Attention to detail

Independent work

Job description

PERSOL Singapore Pte Ltd is seeking an Administrative Coordinator to support vendor onboarding, purchasing, and payment processing while managing product sample inventories and shipments. The role also includes maintaining storeroom records, Excel reports, and general office administration.

The candidate should have at least 2 years in administration or operations, strong organization, and careful data handling.