Operations Admin Executive

Koufu Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Koufu Pte Ltd is seeking a detail-oriented administration specialist to manage licenses, contracts, and related documentation in our Singapore operations.

You will ensure timely renewal of licenses (SFA, Liquor, Tobacco), maintain accurate records in the system, process quotes, purchase orders, and invoices, and support cross-department reporting and compliance tasks.

Responsibilities

• Application and cancellation of relevant operating licenses (e.g., SFA, Liquor, Tobacco)
• Follow up and track licenses and contracts
• Ensure accuracy of licenses records in system and proper filing of documents
• Preparation of contract and drafting letters as required, including renewals
• Use of Navision system to prepare Purchase Requisition (PR), receive Purchase Order (PO), and invoice posting
• Recording and dissemination of meeting minutes; initiative to edit report when necessary
• Upkeep inventory and perform ordering when stock is low
• Upkeep of partnership issues
• Processing and liaison of insurance claims (public liability) with insurance broker
• Compilation of information and reports within department and liaise with other departments
• Dissemination of emails, memos and other information to departments
• Facilitate on delivery platforms matters and procedures
• Assist on rebate matters when required
• Open and close utilities account for outlets
• Update records and highlight significant variances for test kit tracking
• Sourcing of quotation from vendors/contractors when required
• Ensure all task are timely and accurate completed
• Ad-hoc matters as assigned

Job description

Job Description:

• Application & cancellation of relevant operating licenses (Eg. SFA, Liquor, Tobacco)
• Follow up & keep track of licenses & contracts
• Ensure accuracy of licenses' records in system and proper filing of documentations
• Preparation of contract & drafting letters as required, including renewals
• Use of Navision system to prepare Purchase Requisition (PR), receive Purchase Order (PO), and invoice posting
• Recording & dissemination of meeting minutes; initiative to edit report when necessary
• Upkeep inventory and perform ordering when stock is low
• Upkeep of partnership issues
• Processing & liaison of insurance claims (public liability) with insurance broker
• Compilation of information & reports within department & liaise with other departments
• Dissemination of emails, memos & other information to departments
• Facilitate on delivery platforms matters & procedures
• Assist on rebate matters when required
• Open & close utilities account for outlets
• Update records & highlight significant variances for test kit tracking
• Sourcing of quotation from vendors /contractors when required
• Ensure all task are timely & accurate completed
• Ad-hoc matters as assigned