Operational Administrative

SJ CONSTRUCTION & ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

SJ CONSTRUCTION & ENGINEERING PTE. LTD. is seeking a diligent Operations and Contracts Administrator to join our team in Singapore.

You will support daily operations, manage contracts, and coordinate across Contract, Sales Admin, and Operations to ensure timely deliverables and accurate records. You will track deadlines, prepare basic reports, and assist audits. Ideal candidates are detail-focused, proficient in Microsoft Office, and able to work independently in a small SME environment while

Qualifications

• Experience in contract administration or operations coordination is advantageous.
• Strong organizational and multitasking abilities.
• Excellent documentation accuracy and attention to detail.
• Effective written and verbal communication and coordination skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to work independently and in a small team.
• Proactive, responsible, and positive work attitude.
• Willingness to learn across functions.

Responsibilities

• Provide administrative and coordination support for daily operations.
• Assist in scheduling, tracking, and follow-up of tasks and deliverables.
• Maintain accurate records and documentation of operational data.
• Support contract administration, filings, and renewal tracking.
• Coordinate cross-team communications between Contract, Sales Admin and Operations.
• Perform general administration, data entry, and assist audits.

Skills

Organization

Multitasking

Attention to detail

Communication

Microsoft Office

Teamwork

Proactive attitude

Problem solving

Education

Experience in operations/contract coordination

Tools

Microsoft Office

Job description

Roles & Responsibilities

Key Responsibilities:

1) Operations Support

• Provide administrative and coordination support daily operation needs
• Assist in scheduling, tracking, and follow‑up of operational tasks and deliverables
• Maintain accurate records of operational data, reports, and documentation
• Support process improvements and ensure compliance with internal procedures

2) Contract Team Support

• Assist in preparing, organizing, and managing contracts, agreements, and related documentation
• Coordinate with Service and Maintenance teams to ensure proper delivery of services as per contract
• Coordinate contract flow including submission, endorsement, approval, and execution
• Track contract status and renewal dates, highlighting key deadlines to relevant stakeholders
• Maintain a centralized contract filing system (physical and/or digital)

3) Sales Administration Support

• Update contract sales and customer records in internal systems
• Prepare basic contract sales and operations summary reports as required

4) Cross-Team Coordination

• Act as a liaison between Contract, Sales Admin, and Operations teams to ensure smooth communication.
• Follow up on outstanding issues, documents, or requirements across teams.
• Support internal meetings, including preparation of documents and meeting minutes.

5) General Administration

• Perform general administrative duties such as filing, data entry, document control, and correspondence.
• Support audits (internal or external) by organizing relevant documentation.
• Support inventory management of the company Sales and Maintenance stocks.
• Undertake ad‑hoc tasks, like trade show, as assigned by management.

Requirements & Qualifications:

• Exposure to contract administration or operations coordination is an advantage.
• Strong organizational and multitasking skills.
• Good attention to detail and documentation accuracy.
• Effective communication and coordination skills.
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Able to work independently and collaboratively in a small team environment.
• Proactive and responsible with a positive working attitude.
• Able to handle multiple priorities in a fast-paced SME setting.
• Willing to learn and support across different functions.

Other Information:

• Work Location: Singapore
• Working Hours: Not Applicable (Weekends and Public Holiday Support Need)