Operation Executive

Wesmech Engineering Pte Ltd; Singapore; On-site; SGD 26,784 - 46,872; Full time

Job summary

Wesmech Engineering Pte Ltd in Singapore is seeking an Executive to manage and coordinate general work processes, from fault reporting to work completion, ensuring efficient execution. The role requires strong communication, organization, and independent work, with responsibilities including handling site information, procurement quotations, PO issuance, RAP/PTW, and final costing with COC before billing.

This on-site position offers exposure to multi-site project coordination and client-facing

Qualifications

• Strong communication and organizational skills.
• Ability to work independently and manage multiple tasks efficiently.
• Proficiency in MS Office.

Responsibilities

• Respond to fault reports, site survey requests, and job requests promptly.
• Obtain information from site in-charges to assess situations accurately.
• Determine if defects fall under cost cap and proceed accordingly.
• Source quotations from suppliers and subcontractors for required works.
• Prepare and submit detailed quotations to client within timelines.
• Manage PO issuance and verify documentation.
• Develop and submit RAP, PTW, and related documents.
• Obtain multiple quotations to ensure competitive pricing.
• Collaborate with HQ management for procurement approvals.
• Submit approved quotations to Procurement Department.
• Ensure supplier/subcontractor credit terms align with policies.
• Coordinate timely delivery of materials/services with suppliers.
• Supervise and ensure completion of repair/replacement works.
• Prepare and submit final costing with documentation, including COC.
• Follow up to obtain signed COC from client and submit for billing.

Skills

Communication skills

Organizational skills

Multitasking

Independent worker

Tools

MS Office

Job description

Job Description:
We are seeking a dedicated and detail-oriented Executive to join our team. The ideal candidate will manage and coordinate the general work processes, ensuring efficient execution of tasks from fault reporting to work completion.

Key Responsibilities:

• Respond to fault reports, site survey requests, and job requests promptly.
• Obtain relevant information from site in‑charges to assess the situation accurately.
• Determine if defects fall under the cost cap and proceed accordingly.
• Source quotations from suppliers and subcontractors for required works.
• Prepare and submit detailed quotations to client within the stipulated timeline.
• Manage purchase order (PO) issuance and verify documentation.
• Develop and submit Risk Assessment Plans (RAP), Permit to Work (PTW), and related documents.
• Obtain multiple quotations from suppliers and subcontractors to ensure competitive pricing.
• Collaborate with the HQ management for approval of procurement processes.
• Submit approved supplier/subcontractor quotations to the Procurement Department.
• Ensure supplier/subcontractor credit terms align with company policies.
• Coordinate and arrange timely delivery of materials and services with suppliers/subcontractors.
• Supervise and ensure proper completion of repair/replacement works.
• Prepare and submit final costing with necessary documentation, including Certificates of Completion (COC).
• Follow up to obtain signed COC from client and submit for billing and payment processing.

Requirements:

• Strong communication and organizational skills.
• Ability to work independently and handle multiple tasks efficiently.
• Proficiency in MS Office