On-site Operations & GMP Admin Coordinator

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking an on-site Administrative/Reception professional in Singapore to coordinate site inductions, manage attendance and visitor access, and support PO invoicing and budget tracking. The role requires 1–2 years in reception or admin operations, with preference for pharma/regulatory exposure.

The position entails direct interaction with vendors and visitors, supervision of mail and courier tasks, and collaboration with the FM and Finance teams to ensure smooth daily

Qualifications

• 1–2 years in corporate reception, hospitality, or administrative operations.
• Experience in pharmaceutical, biopharma, or regulated MNC environments preferred.
• Proficient in Excel and comfortable with procurement platforms (SAP, JDE).

Responsibilities

• Coordinate and register all vendors, contractors, and visitors for Site Induction Course.
• Assist PO invoicing, budget tracking, and liaise with Finance during peak periods.
• Support GMP site logistics, mail distribution, and general admin tasks.

Skills

Excel

Vendor management

Administrative support

Communication

Tools

SAP

JDE

Job description

Jones Lang LaSalle (JLL) is seeking an on-site Administrative/Reception professional in Singapore to coordinate site inductions, manage attendance and visitor access, and support PO invoicing and budget tracking. The role requires 1–2 years in reception or admin operations, with preference for pharma/regulatory exposure.

The position entails direct interaction with vendors and visitors, supervision of mail and courier tasks, and collaboration with the FM and Finance teams to ensure smooth daily