On-Site Admin & Inventory Coordinator

KELLER FOUNDATIONS (S E ASIA) PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Benefits offered by this job

Annual Leave

Medical Insurance Coverage

Medical Leave

Learning & Development Opportunities

Referral Incentive & Employee Assist­–

Job summary

Keller Foundations (S E Asia) PTE. LTD. on-site is seeking a Site Admin Assistant to support the Drilling & Grouting team.

You will manage inventory, process documentation, and monitor operational indicators to keep daily site operations running smoothly. Responsibilities include maintaining an accurate stock register, submitting NOC applications, recording invoices, and liaising with procurement and finance to ensure timely payments and compliance.

Qualifications

• Diploma, NITEC or Professional Certificate required.
• Proficient in Microsoft Office applications (Word, Excel, etc.).
• Minimum 2 years of administrative experience in a construction/civil environment.
• Experience handling procurement documentation, invoicing, and regulatory submissions.
• Comfortable working in a construction site office environment.

Responsibilities

• Inventory Management: maintain an accurate inventory register for drilling and grouting materials, tools and equipment; conduct stock counts; coordinate replenishments.
• Notice of Commencement (NOC) Administration: prepare, submit and track NOC applications; maintain submission registers; obtain sign-offs.
• Invoice Recording & Verification: record invoices, cross-check against PO/DO/contract rates; flag discrepancies and coordinate with finance.

Skills

Microsoft Office

Construction site experience

Administrative support

Education

Diploma, NITEC or Professional Certificate

Tools

Word

Excel

Procurement documentation systems

Job description

Keller Foundations (S E Asia) PTE. LTD. on-site is seeking a Site Admin Assistant to support the Drilling & Grouting team.

You will manage inventory, process documentation, and monitor operational indicators to keep daily site operations running smoothly. Responsibilities include maintaining an accurate stock register, submitting NOC applications, recording invoices, and liaising with procurement and finance to ensure timely payments and compliance.