Oil Operations Support

Puma Energy; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

Trafigura is seeking a detail-oriented administrator in Singapore to reconcile in-house transactions, draft invoices, prepare LC documents, and track bill of lading. You will support KYC processes and ensure timely document flow within a fast-paced trading environment.

Join a global energy & commodities group with diverse counterparties; expect rigorous processes, multi-tasking, and close collaboration with operations and finance teams.

Qualifications

• Minimum diploma holder.
• Minimum 2 years of experience in similar positions or relevant role.
• Team player with excellent communication skills.

Responsibilities

• Reconcile and verify in-house system transaction details against recaps for all products
• Prepare and draft invoices/ blank invoices for customs clearance purposes
• Prepare and draft letter of credit (LC) negotiation documents, including packing list and beneficiary certificate of origin
• Track and follow up with counterparties on original bill of lading (BL) status daily basis
• Ensure all contracts are properly sent and received prior to loading schedules
• Conduct apple-to-apple comparisons between documentation instructions and original documents to ensure consistency and compliance
• Execute in-house system purchase and sales operations in accordance with operation excel file.
• Ensure all invoices are issued, sent, and received in a timely manner prior to the due date
• Arrange to dispatch original documents (after endorsed bill of lading (BL))
• Support Know Your Customer (KYC) processes for new customers

Skills

Diploma required

2+ years experience

Team player with communication

Coordination & planning

Education

Diploma or higher

Job description

Knowledge, Skills and Abilities

Minimum diploma holder Minimum 2 years of experience in similar positions or relevant role Team player with excellent communication skills Good coordination and planning skills, able to multi-task and work to tight deadlines under pressure independently Ability to be flexible and work to deadlines and under pressure. Capable of working with diverse groups and ability to establish good working relationships with relevant counterparties. Meticulous and attention to details

Key Responsibilities

• Reconcile and verify in-house system transaction details against recaps for all products
• Prepare and draft invoices/ blank invoices for customs clearance purposes
• Prepare and draft letter of credit (LC) negotiation documents, including packing list and beneficiary certificate of origin
• Track and follow up with counterparties on original bill of lading (BL) status daily basis
• Ensure all contracts are properly sent and received prior to loading schedules
• Conduct apple-to-apple comparisons between documentation instructions and original documents to ensure consistency and compliance
• Execute in-house system purchase and sales operations in accordance with operation excel file.
• Ensure all invoices are issued, sent, and received in a timely manner prior to the due date
• Arrange to dispatch original documents (after endorsed bill of lading (BL))
• Support Know Your Customer (KYC) processes for new customers

Trafigura provides critical resources to the world. Founded over 30 years ago and owned by its employees, the Group is at the heart of global supply, using its deep understanding of commodity markets to make supply chains more efficient, secure and sustainable. Working across a global network, the Group deploys infrastructure, logistics, financing and market expertise to move energy and commodities from where they are produced to where they are needed. By connecting producers and consumers, it brings transparency, resilience and trust to complex supply chains. The business supplies the energy and commodities the world needs today, including oil and petroleum products, metals and minerals, gas and power, while investing in lower-carbon solutions for the future.

The Trafigura Group also comprises industrial assets and operating businesses including multi-metals producer Nyrstar, fuel storage and distribution company Puma Energy, fuel supplier and distributor Greenergy, and the Impala Terminals joint venture. The Group employs approximately 14,500 people, of whom more than 1,400 are shareholders, and operates in over 150 countries.

Careers at Trafigura

A career at Trafigura offers the opportunity to take on meaningful responsibility from an early stage and contribute to a business that plays a vital role in the global economy. As an employee-owned company, we foster a high-performance culture where individuals are empowered to take ownership, challenge themselves and make an impact. We value curiosity, initiative and collaboration, and invest in helping our people develop the skills, experience and networks needed to succeed. Working alongside talented colleagues from diverse backgrounds, employees are given opportunities to learn continuously, solve complex problems and build rewarding international careers. Whether in commercial, operational, technical or corporate functions, our people are trusted to contribute, grow and lead throughout their careers.