Oil Operations Specialist: Docs, Invoices & Compliance

Trafigura Group; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Trafigura Group in Singapore is seeking a detail-oriented logistics administrator to reconcile in-house transaction details against recaps and draft required invoices and LC documents. You will monitor bill of lading status, ensure timely contract processing before loading, and perform apple-to-apple document checks for consistency.

You will also execute operations via the daily Excel workflow, ensure timely invoicing, dispatch original documents, and support KYC for new customers, collaborating

Qualifications

• Diploma or equivalent required.
• Minimum 2 years of experience in similar positions or relevant role.
• Excellent communication and team collaboration skills.
• Ability to coordinate, plan and multi-task under tight deadlines.

Responsibilities

• Reconcile and verify in-house system transaction details against recaps for all products.
• Prepare and draft invoices/ blank invoices for customs clearance purposes.
• Prepare and draft letter of credit (LC) negotiation documents, including packing list and beneficiary certificate of origin.
• Track and follow up with counterparties on original bill of lading (BL) status daily basis.
• Ensure all contracts are properly sent and received prior to loading schedules.
• Conduct apple-to-apple comparisons between documentation instructions and original documents to ensure consistency and compliance.
• Execute in-house system purchase and sales operations in accordance with operation excel file.
• Ensure all invoices are issued, sent, and received in a timely manner prior to the due date.
• Arrange to dispatch original documents (after endorsed bill of lading (BL)).
• Support Know Your Customer (KYC) processes for new customers.

Skills

Team player

Communication skills

Multitasking

Planning

Deadline management

Relationship building

Attention to detail

Education

Diploma

Job description

Trafigura Group in Singapore is seeking a detail-oriented logistics administrator to reconcile in-house transaction details against recaps and draft required invoices and LC documents. You will monitor bill of lading status, ensure timely contract processing before loading, and perform apple-to-apple document checks for consistency.

You will also execute operations via the daily Excel workflow, ensure timely invoicing, dispatch original documents, and support KYC for new customers, collaborating