Officer/ Senior Officer, Estate Planning, Development & Management (1 Year Contract)

NTUC First Campus Co-operative Ltd; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

NTUC First Campus Co-operative Ltd. is seeking an Officer to support facilities management, lease administration, and project coordination across preschool facilities and workplace environments.

This role ensures timely follow-through, accurate documentation, and coordination with internal stakeholders and service providers to maintain a safe, well-maintained environment for staff and children. The Officer will assist in budgeting, procurement compliance, and financial stewardship while

Qualifications

• Minimum Diploma related to facilities, project management or operations.
• 3+ years of relevant experience required.

Responsibilities

• Assist in facilities management including service reports and invoice payments.
• Support lease review, expiry, renewal tracking and related admin tasks.
• Assist in project management through PO handling, document filing and cost tracking.
• Contribute to documentation and communication materials; ensure efficient filing.

Skills

Problem-solving

Analytical thinking

Attention to detail

Google Sheets

Data reporting

Teamwork

Independent work

Proactive attitude

Education

Diploma in Architecture/Engineering/Construction/Facilities & Project Management

Tools

Google Sheets

Job description

The Officer plays an essential operational and coordination role in supporting the effective management of our preschool facilities and workplace environments. This position contributes to the smooth running of projects, facility management, lease administration, and compliance by ensuring timely follow-through of processes, accurate documentation and team coordination. Working closely with internal stakeholders, service providers, and centre teams, the Officer helps uphold a safe, functional, and well-maintained built environment that supports centre operations and enhances the daily experience of staff and children. The role also supports financial stewardship through diligent tracking of expenditure and adherence to procurement and compliance requirements.

KEY JOB RESPONSIBILITIES

Facilities Management

• Support management of standing orders, scheduling, filing of service reports and payment of invoices for routine maintenance in centres
• Support ITQs and tenders for ad-hoc servicing and maintenance work as well as term contractors
• Support facilities management cost tracking and budget planning
• Ensure prompt FM ticket handling

Lease Management

• Support review of lease agreements and tracking of expiry and renewal dates
• Ensure all required documentation and administrative processes are completed, including payment of stamp duty, security deposit, insurance purchase, etc.

Project Management

• Support management of purchase orders, filing of project documents and payment of invoices
• Support project cost tracking and claims
• Support defect documentation and facilitation of rectification

Documentation & Communication

• Assist in production of communication materials including posters, videos, slides and documents
• Ensure systematic and efficient filing

QUALIFICATIONS AND JOB REQUIREMENTS

Education

• Minimum Diploma in Architecture, Engineering, Construction, Facilities and Project Management, Business Administration, Operations or related field.

Experience

• Minimum 3 years of relevant working experience.

Skills and Attributes

• Excellent problem-solving and analytical skills with attention to detail
• Proficiency in Google Sheets for data analysis, project tracking, and reporting.
• Ability to work independently and as part of a team
• Positive attitude, eager to learn, proactive and inquisitive