Senior / Facilities Executive

Raffles Institution; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Raffles Institution is seeking a Facilities and Estate Management professional to plan and coordinate campus logistics for the curriculum and events, while overseeing security operations and leased facilities. The role includes budget monitoring, contract administration, and process improvements to enhance campus services.

The successful candidate will have a Diploma or Higher NITEC with at least 5 years in estate management, and experience in sustainability initiatives.

Qualifications

• Diploma or Higher NITEC with at least 5 years of relevant estate management experience.
• Experience or involvement in Sustainability and Green Initiatives work.
• Knowledge of Workplace Safety & Health Act and NEA environmental regimes is advantageous.

Responsibilities

• Plan and coordinate timely logistical support for curriculum and events.
• Manage campus security operations including CCTV and access control.
• Oversee campus logistics: furniture movements, storage, deliveries and disposal.
• Supervise leased facilities operations including canteen and vending machines.
• Administer service contracts, monitor contractor KPIs and support procurement and tenders.
• Review quotations and create work orders for contracts.
• Prepare budgets, monitor expenditure and provide operational reports.
• Review processes and leverage technology to improve efficiency.
• Provide cross-coverage for other FM services such as cleaning and pest control.
• Perform other duties as assigned by the school.

Skills

Time management

Communication skills

Detail oriented

Independent worker

Customer service

Education

Diploma or Higher NITEC

Green Mark Accredited Professional (Facilities Management)

Job description

Job Description

1. Plan and coordinate timely logistical support for school’s curriculum and events (both internal and external)
2. Manage campus security operations, including security manpower and electronic security systems (e.g. CCTV, Electronic access control, intrusion detection, Automatic roller shutter and visitor management, etc.)
3. Oversee campus logistics operations, including furniture and equipment movements, storage, deliveries and disposal activities
4. Oversee the operations of leased facilities and services, including the school canteen, vending machines, and other tenancy agreements
5. Administer service contracts within the portfolio, monitor contractor performance and KPIs and support procurement, tender and contract renewal exercises
6. Review quotations and create Work Orders for contractors to carry out the necessary security, events and logistics works in adherence to standard procedures & policies
7. Prepare budgets, monitor expenditure and provide regular operational reports and recommendations to management
8. Review operational processes and leverage technology to improve efficiency, service delivery and the overall campus experience
9. Provide operational support and cross-coverage for other FM services, including but not limited to cleaning, pest control, landscape and other facilities functions, as required
10. Any other duties assigned by the school in support of its operational and organisational needs

Job Requirements

• Diploma or Higher NITEC with at least 5 years of relevant Estate management experience or Green Mark Accredited Professional/ Green Mark Accredited Professional (Facilities Management)
• Experience or have worked in Sustainability and Green Initiatives work
• Proficient in Regulatory Compliance to Workplace Safety & Health Act and/or good understanding of NEA’s Environmental Sanitation Regime protocol will be an added advantage
• Good written and verbal communication skills
• High level of accuracy and good eye for detail
• Clear and logical thinking
• Good organisation and time management skills with ability to work independently on tight deadlines and under pressure
• Good customer service skills with the ability to build appropriate and professional yet friendly working relationships with staff
• This is a 2-year contract (renewable)