Office Manager / PA | FMCG

recruitpedia pte. ltd.; Singapore; On-site; SGD 50,000 - 73,000; Full time

Job summary

Recruitpedia pte. ltd. is recruiting an experienced Office Manager to support a global baby care products leader in Singapore, handling daily admin, facilities, travel, and CEO PA duties.

The role is based at Bendemeer, near MRT, with Wednesdays as work-from-home. It seeks at least three years in office management and strong communication to interact with stakeholders at all levels. The position requires proficiency in Microsoft Office and the ability to manage multiple priorities while handling

Qualifications

• Diploma or higher in Business Administration or related discipline.
• Minimum 3 years of experience in office management, administration, secretarial, or PA support.
• Strong organizational, coordination, and follow-up skills.
• Excellent communication skills and ability to interact with stakeholders at all levels.
• Proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Able to manage multiple priorities independently and handle confidential information with integrity.
• Japanese language proficiency will be an advantage.

Responsibilities

• Manage daily office administration, facilities, office supplies, vendors, and building management matters.
• Coordinate business travel arrangements including flights, hotels, visas, travel insurance, and transportation.
• Provide PA support to the CEO and Managing Director, including calendar management, reminders, travel arrangements, and expense claims.
• Handle office correspondence, courier services, invoices, company credit card receipts, and mobile phone administration.
• Coordinate company events, employee activities, corporate functions, and overseas guest arrangements.
• Support ESG/sustainability initiatives, internal communications, audits, compliance, and governance activities.
• Handle senior management's tenancy, housing, and other ad-hoc administrative matters.

Education

Diploma or higher in Business Administration or related discipline

Tools

Microsoft Office Suite

Job description

Our client is a global industry leader in baby care products with a strong market presence in Singapore and the ASEAN region.

Location: Bendemeer (Near MRT)

Working Hours: Monday - Friday, 9:00am - 5:45pm

Work Arrangement: Wednesdays - Work From Home

Job Responsibilities

• Manage daily office administration, facilities, office supplies, vendors, and building management matters
• Coordinate business travel arrangements including flights, hotels, visas, travel insurance, and transportation
• Provide PA support to the CEO and Managing Director, including calendar management, reminders, travel arrangements, and expense claims
• Handle office correspondence, courier services, invoices, company credit card receipts, and mobile phone administration
• Coordinate company events, employee activities, corporate functions, and overseas guest arrangements
• Support ESG/sustainability initiatives, internal communications, audits, compliance, and governance activities
• Handle senior management's tenancy, housing, and other ad-hoc administrative matters

Requirements

• Diploma or higher in Business Administration or related discipline
• Minimum 3 years of experience in office management, administration, secretarial, or PA support
• Strong organizational, coordination, and follow-up skills
• Excellent communication skills and ability to interact with stakeholders at all levels
• Proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Able to manage multiple priorities independently and handle confidential information with integrity
• Japanese language proficiency will be an advantage

We regret that only shortlisted candidates will be notified.