Office Manager (Fully Remote)

Cygnify; Singapore; Remote; SGD 60,000 - 80,000; Full time

Job summary

A leading business consulting firm in Singapore is looking for a highly organised Office Manager to support the leadership team. You will oversee operations, manage financial processes, and ensure smooth communication within the organisation. Ideal candidates have a strong background in administration and finance, and thrive in a proactive, fast-paced environment. Join us to play a pivotal role in our operations.

Benefits

Exposure to cross-border operations

Collaborative culture

Qualifications

• Proven experience in an administrative, operations, or PA role.
• Strong organisational and time management skills.
• Hands-on experience with finance/admin processes.
• HR administration experience is a plus.
• Proficiency with productivity tools.

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics for the leadership team.
• Oversee and streamline day-to-day operations.
• Handle invoices, payments, and expense management.
• Assist with onboarding and HR-related coordination.
• Serve as a key contact point for internal and external stakeholders.

Skills

Organisation & Efficiency

Proactivity

Finance & Admin Competence

Communication

Integrity & Work Ethic

Regional Knowledge

Tools

Google Workspace

MS Office

scheduling tools

Job description

Overview: We are seeking a highly organised and proactive Office Manager (Admin/Operations/PA) professional to support our leadership team and ensure smooth business operations. This role is central to our success, combining administrative excellence, financial management, operations oversight, and HR coordination. The ideal candidate will be professional, detail-oriented, and thrive in a fast-paced environment, with the ability to manage stakeholders in Singapore.

Key Responsibilities

• Executive Support: Manage calendars, schedule meetings, and coordinate logistics for the leadership team.
• Operations Management: Oversee and streamline day-to-day operations to ensure efficiency.
• Finance Administration: Handle invoices, payments, and expense management with accuracy and timeliness.
• HR Support: Assist with onboarding, employee documentation, and HR-related coordination.
• Communication & Coordination: Serve as a key contact point for internal and external stakeholders, ensuring professional and clear communication.
• Market Focus: Support operations and administration in Singapore market, with strong understanding of local business practices.

Key Skills & Attributes

• Organisation & Efficiency: Ability to prioritise, multitask, and maintain attention to detail.
• Proactivity: Anticipates needs, identifies gaps, and takes initiative without waiting for direction.
• Finance & Admin Competence: Skilled in managing invoices, payments, and operational workflows.
• Communication: Excellent written and verbal communication skills; polished and professional.
• Integrity & Work Ethic: High standards of professionalism, confidentiality, and reliability.
• Regional Knowledge: Familiarity with Singapore business/operational practices.

Requirements

• Proven experience in an administrative, operations, or PA role (preferably supporting senior leadership).
• Strong organisational and time management skills.
• Hands-on experience with finance/admin processes (invoicing, payments, expense tracking).
• HR administration experience is a plus.
• Proficiency with productivity tools (Google Workspace/MS Office, scheduling tools, etc.).

What We Offer

• A pivotal role working directly with leadership.
• Exposure to cross-border operations and markets.
• Professional, collaborative culture that values initiative, integrity, and results.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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