Office Manager

Moeve; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Moeve Trading in Singapore is seeking a dedicated Office Manager to ensure smooth day-to-day operations on our trading floor. You will coordinate facilities, health and safety, and support a dynamic, fast-paced environment.

You will lead the Business Infrastructure & Operations Assistant, manage the office director’s calendar, and collaborate with People & Culture, Finance, and IT to resolve issues. The role requires a Bachelor’s degree and at least two years of relevant experience.

Qualifications

• Minimum two years' experience in office management or a related role.
• Bachelor’s degree or equivalent experience.
• Experience developing and managing internal systems.
• Advanced computer skills and familiarity with digital platforms.
• Strong time-management and multitasking abilities.
• Proficiency with PowerPoint and SharePoint.
• Ability to handle sensitive information with discretion and confidentiality.

Responsibilities

• Oversee and maintain the office’s functionality and appearance, ensuring smooth day-to-day operations.
• Coordinate facilities requirements, including health and safety protocols and physical security measures.
• Manage space and infrastructure planning, including office moves and desk/workstation layout changes, providing solutions as needed.

Skills

Time management

Organizational skills

Interpersonal skills

Adaptability

Multitasking

Discretion and confidentiality

Education

Bachelor's degree

Tools

PowerPoint

SharePoint

Job description

At Moeve Trading, we are driving a transformative agenda called Positive Motion, which focuses on transitioning towards greener, more sustainable revenue sources. Within this vision, trading is a vital competency, maximizing value from both traditional hydrocarbons and emerging sustainable energy flows. It’s our mission to grow and optimize our platform to support this transition effectively.

A smooth and efficient operation is key to success, especially on a dynamic trading floor. We’re seeking a Singapore-based Office Manager with exceptional organizational skills, adaptability, and a personable approach to keep our office thriving. As the backbone of our operations, you’ll play a crucial role in ensuring seamless processes, fostering a safe workplace, and cultivating an inclusive, positive work environment.

Your Responsibilities

Office Operations and Efficiency

• Oversee and maintain the office’s functionality and appearance, ensuring smooth day-to-day operations.
• Coordinate all facilities requirements, including health and safety protocols and physical security measures.
• Manage space and infrastructure planning, including office moves and desk/workstation layout changes, providing solutions as needed.

Administrative and Team Support

• Provide direct administrative support, including scheduling meetings and appointments, booking travel, printing, managing mail, and shipping packages.
• Assist in key processes such as payroll checks, onboarding new employees, and managing event logistics.
• Educate the team on operational practices and policies, such as expense guidelines, travel bookings, and meeting room use.

Team Leadership and Collaboration

• Supervise the Business Infrastructure & Operations Assistant, providing clear guidance and support.
• Manage the office director’s schedule, ensuring efficient time management and prioritization of meetings and commitments.
• Represent Core functions in the local office, addressing queries and liaising with departments such as People & Culture, Finance, and IT for resolution and support.

Supplier and Budget Management

• Manage office supply needs, cultivating relationships with suppliers and ensuring cost-effective procurement.
• Oversee the budget for local office activities and purchases, providing regular updates and reports to management.

What We’re Looking For

• At least two years of experience in office management or a related role.
• Bachelor’s degree or equivalent experience.
• Proven experience in developing and managing internal systems.
• Advanced computer skills and familiarity with digital platforms.
• Strong time-management, organizational, and interpersonal skills, with a high degree of flexibility and multitasking ability.
• Proficiency with office applications, namely Power Point and Sharepoint, and a willingness to learn new software and systems.
• Ability to handle sensitive information with discretion and confidentiality.

Moeve is committed to ensuring equal opportunities, identifying and developing the full potential of individuals based solely on their abilities to perform their roles and without discrimination based on sexual orientation, gender identity, gender expression, sexual characteristics, or any other aspect of diversity.