Admin Support Assistant

AES Global Holdings Pte. Ltd.; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

AES Global Holdings Pte. Ltd. is seeking an Admin Support Assistant to provide operation and travel support for the Executive Assistant, aiding the COO and SVP with five designated travelers.

The role absorbs routine tasks, manages logistics and strengthens executive support capacity. Responsibilities include travel bookings, confirmations, expense processing, and back-up reception coverage. The candidate should be detail-oriented, organized, discreet and capable of handling guest reception with

Qualifications

• Certificate or Diploma in Office Administration or equivalent entry-level qualification.
• 1-2 years of basic office or admin experience preferred (fresh graduates with internship experience may apply).
• Familiarity with MS Office tools and willingness to take up additional tasks assigned.

Responsibilities

• Travel booking for local and overseas travelers assigned by the EA.
• Send travel confirmations into each traveler's Outlook calendar.
• Process travel expense claims and ensure policy compliance.

Skills

Attention to detail

Organisational skills

Discretion

Professional presence

Follow instructions

Urgency in tasks

Guest reception

Education

Certificate/Diploma in Office Administration

Tools

MS Office

Job description

The Admin Support Assistant provides operation and travel support directly to the Executive Assistant, ensuring smooth administration for the COO and SVP, with five designated travelers. This role absorbs routine tasks, manages logistics, and strengthens executive support capacity.

Key responsibilities

• Travel booking – only for local and overseas travelers assigned by the EA
• Travel confirmations – send confirmations into each traveler's Outlook calendar, prior to travel
• Expense processing – Track receipts, process claims promptly and maintain compliance with company policy. Follow-ups for invoices from hotels and travel agents
• Documentation – Response promptly to correspondences
• Executive support – Assist and work with EA as a team in supporting COO and SVP's urgent requests when the need arises
• Privacy & discretion – Handle all travelers and executive information responsibly, with a commitment to privacy and discretion
• Reception coverage – Provide guest reception coverage as back-up coverage.

Qualification & Skillsets:

• Certificate or Diploma in Office Administration or equivalent entry-level qualification.
• 1-2 years of basic office or admin experience preferred (fresh graduates with internship experience may also apply)
• Familiarity with MS Office tools and willingness to take up additional tasks assigned.
• Strong attention to details in travel bookings and expense claims, with a sense of urgency.
• Good organisational skills and ability to follow instructions carefully.
• Professional and polite presence for guest reception.
• Demonstrate professional discretion and respect for privacy