Office Executive

HYSENT INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading office services provider in Singapore is seeking an Office Executive to manage daily administrative tasks ensuring smooth office operations. The ideal candidate will have a diploma or degree in Business Administration and proven experience in office administration. Responsibilities include managing office schedules, maintaining supplies, handling correspondence, and supporting management with various tasks.

Qualifications

• Proven experience in office administration or a similar role.
• Ability to work independently and as part of a team.

Responsibilities

• Manage office calendars and schedules, including coordinating meetings and travel arrangements.
• Maintain office supplies, equipment, and facilities to support efficient operations.
• Handle incoming calls, emails, and correspondence professionally.
• Organize and maintain filing systems and documentation.
• Provide administrative support to management and staff as required.
• Assist with budget tracking, basic bookkeeping, and report preparation.
• Manage vendor and service provider relationships.
• Support clients with quotations, order management, and related documentation.
• Assist in financial matters as directed by management.
• Perform ad hoc duties and assignments as required.

Skills

Organizational skills

Multitasking

Communication skills

Proficiency in MS Office

Education

Diploma or Degree in Business Administration or related field

Job description

Roles & Responsibilities

Overview

The Office Executive is responsible for managing the daily administrative tasks to ensure the smooth operation of the office. This role serves as the first point of contact for visitors, handles correspondence, and provides comprehensive support to staff and management.

Key Responsibilities

• Manage office calendars and schedules, including coordinating meetings and travel arrangements.
• Maintain office supplies, equipment, and facilities to support efficient operations.
• Handle incoming calls, emails, and correspondence professionally.
• Organize and maintain filing systems and documentation.
• Provide administrative support to management and staff as required.
• Assist with budget tracking, basic bookkeeping, and report preparation.
• Manage vendor and service provider relationships.
• Support clients with quotations, order management, and related documentation.
• Assist in financial matters as directed by management.
• Perform ad hoc duties and assignments as required.

Requirements

• Diploma or Degree in Business Administration or a related field.
• Proven experience in office administration or a similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.