Office Administrator (Shipping)

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A reputable recruitment firm in Singapore is looking for an organized Office Administrator to manage facilities, vendor relations, and procurement. Responsibilities include providing administrative support, coordinating travel, and facilitating payment workflows. Successful candidates will demonstrate excellent communication skills and proficiency in MS Office, with a focus on detail-oriented problem-solving. This role emphasizes support for offshore operations and demands a proactive, independent work ethic.

Qualifications

• Excellent communication skills and proficiency in MS Office.
• Organized multitasker capable of managing diverse responsibilities.
• Detail-oriented problem-solver with the ability to work independently.

Responsibilities

• Manage office facilities and vendor relations.
• Provide comprehensive administrative support including travel coordination.
• Support offshore operations through documentation preparation.

Skills

Organizational skills

Communication skills

Proficiency in MS Office

Job description

Responsibilities

• Manage office facilities, vendor relations, and procurement while ensuring workplace safety and visitor hospitality.
• Provide comprehensive administrative support including travel coordination, expense tracking, onboarding, and event planning.
• Process purchasing requests and facilitate payment workflows between technical teams and accounts payable.
• Support offshore operations through documentation preparation, cost tracking, and maintenance of technical materials.

Requirements

• An organized multitasker with excellent communication skills and proficiency in MS Office.
• Detail-oriented problem-solver capable of working independently across departments.
• Previous exposure to offshore operations or technical environments is beneficial but not required.