Office Administrator, ITP Singapore

ITP Media Group; Singapore; On-site; SGD 39,000 - 54,000; Full time

Job summary

ITP Media Group in Singapore seeks an Office Administrator to ensure the smooth day-to-day running of the office. The role covers reception, facilities coordination and general operational support, working closely with the Managing Director and the wider office.

Responsibilities include managing the office, coordinating meetings and travel, handling invoices, and maintaining records. A proactive, well-organized candidate with strong communication skills will thrive in this environment.

Qualifications

• Previous experience in office administration, reception, executive support or a similar role.
• Strong organisational and time-management skills.
• Professional communication and interpersonal skills.
• Ability to manage multiple priorities and work independently.
• Strong attention to detail and a proactive approach.
• Good knowledge of Microsoft Office and general administrative systems.
• Comfortable working closely with senior management and across different functions.

Responsibilities

• Manage the day-to-day administration and smooth operation of the office.
• Manage the reception area, including welcoming visitors, handling incoming calls and coordinating meetings.
• Provide administrative and general support to the Managing Director.
• Complete ad hoc tasks, projects and assignments requested by the Managing Director.
• Coordinate office supplies, stationery, equipment and other office requirements.
• Liaise with building management, suppliers, contractors and service providers as required.
• Coordinate meeting rooms, internal meetings and office-related arrangements.
• Support business travel arrangements, accommodation, transportation and related logistics when required.
• Maintain accurate office records, documentation, filing systems and administrative trackers.
• Coordinate office events, staff activities and other internal initiatives.
• Ensure the office environment is professional, organised, safe and well maintained.
• Process and track office-related invoices and expenses and coordinate with Finance as required.
• Manage courier services, deliveries, incoming and outgoing correspondence and other office logistics.
• Support procurement and coordination of office-related services and supplies.
• Maintain confidentiality when handling management and company information.
• Perform any other reasonable duties or projects assigned by the Managing Director.

Job description

Role Overview

The Office Administrator is responsible for the smooth day-to-day running of the office, including office administration, reception, facilities coordination and general operational support. The role will work closely with the Managing Director and support the wider office as required.

Key Responsibilities

• Manage the day-to-day administration and smooth operation of the office.

• Manage the reception area, including welcoming visitors, handling incoming calls and coordinating meetings.

• Provide administrative and general support to the Managing Director.

• Complete ad hoc tasks, projects and assignments requested by the Managing Director.

• Coordinate office supplies, stationery, equipment and other office requirements.

• Liaise with building management, suppliers, contractors and service providers as required.

• Coordinate meeting rooms, internal meetings and office-related arrangements.

• Support business travel arrangements, accommodation, transportation and related logistics when required.

• Maintain accurate office records, documentation, filing systems and administrative trackers.

• Coordinate office events, staff activities and other internal initiatives.

• Ensure the office environment is professional, organised, safe and well maintained.

• Process and track office-related invoices and expenses and coordinate with Finance as required.

• Manage courier services, deliveries, incoming and outgoing correspondence and other office logistics.

• Support procurement and coordination of office-related services and supplies.

• Maintain confidentiality when handling management and company information.

• Perform any other reasonable duties or projects assigned by the Managing Director.

Skills & Experience

• Previous experience in office administration, reception, executive support or a similar role.

• Strong organisational and time-management skills.

• Professional communication and interpersonal skills.

• Ability to manage multiple priorities and work independently.

• Strong attention to detail and a proactive approach.

• Good knowledge of Microsoft Office and general administrative systems.

• Comfortable working closely with senior management and across different functions.