Office Administrator / Human Resources

AVATAR MODERN TECHNO SERVICES PTE. LTD.; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

AVATAR Modern Technologies Services Pte. Ltd. is seeking an proactive Office Administrator / Human Resources to support day-to-day operations, office management, vendor coordination, and facilities support for the local team.

The ideal candidate holds a Diploma or Bachelor's degree in Business Administration or Office Management, has at least 2 years of experience in office administration, and excels at organization, communication, and managing multiple tasks in a fast-paced environment.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• 2+ years of experience in office administration, facilities management, or operations support.
• Experience managing vendors and coordinating office facilities is preferred.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate office relocation, movement, and workspace arrangement activities.
• Manage vendor onboarding, setup, contracts, and ongoing vendor relationships.
• Serve as the primary point of contact for facilities-related matters, including maintenance requests, office supplies, and workplace support.
• Handle general office administration duties, including document management, asset tracking, and operational coordination.
• Support local business operations and administrative requirements as needed.
• Liaise with internal stakeholders and external service providers to ensure timely resolution of operational issues.
• Maintain a safe, organized, and efficient office environment.
• Assist in organizing meetings, events, and other office activities.

Skills

Strong organizational skills

Excellent communication

Multitasking

Attention to detail

Independent worker

Microsoft Office

Education

Diploma or Bachelor's Degree in Business Administration / Office Management

Tools

Microsoft Office

Job description

Job Summary

We are seeking a proactive and organized Office Administrator / Human Resourcesto support the day-to-day office operations and administrative functions. The ideal candidate will play a key role in ensuring smooth office management, vendor coordination, facilities support, and operational efficiency while providing administrative assistance to the local team.

Key Responsibilities

• Coordinate office relocation, movement, and workspace arrangement activities.
• Manage vendor onboarding, setup, contracts, and ongoing vendor relationships.
• Serve as the primary point of contact for facilities-related matters, including maintenance requests, office supplies, and workplace support.
• Handle general office administration duties, including document management, asset tracking, and operational coordination.
• Support local business operations and administrative requirements as needed.
• Liaise with internal stakeholders and external service providers to ensure timely resolution of operational issues.
• Maintain a safe, organized, and efficient office environment.
• Assist in organizing meetings, events, and other office activities.

Qualifications & Experience

• Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.
• Minimum 2 years of experience in office administration, facilities management, workplace services, or operations support.
• Experience managing vendors and coordinating office facilities is preferred.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Key Competencies

• Strong coordination and problem-solving abilities.
• Excellent stakeholder management skills.
• Customer service-oriented mindset.
• Ability to handle confidential information professionally.
• Adaptable, proactive, and resourceful approach to work.