Office Administrative & Calendar Coordinator

HOOI W.C.S PTE. LTD.; Singapore; Hybrid; SGD 30,000 - 48,000; Full time

Job summary

HOOI W.C.S PTE. LTD. in Singapore is seeking an organized Office Administrator to support daily operations, answer calls, route messages, draft emails, and manage basic correspondence.

The role involves calendar management, meeting coordination, and ensuring smooth office workflows. This position requires a minimum GCE O-Level or equivalent in Business Administration or a related field, basic MS Office skills, and strong communication and teamwork.

Qualifications

• Minimum GCE O-Level or equivalent in Business Administration or related field.
• Basic knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong communication and teamwork skills.
• Responsible, detail-oriented and willing to learn.
• Relevant experience is an advantage, training can be provided.

Responsibilities

• Answer phone calls, route messages, and draft professional emails or correspondence.
• Manage calendars, coordinate meetings, and prepare meeting agendas or minutes.
• Greet visitors, handle incoming and outgoing mail, and maintain digital and physical filing systems.
• Monitor office supply levels, place orders, and maintain office equipment.

Skills

Communication

Teamwork

Detail-oriented

Responsible

Willing to learn

Education

GCE O-Level / Business Administration or related field

Tools

Microsoft Office

Job description

HOOI W.C.S PTE. LTD. in Singapore is seeking an organized Office Administrator to support daily operations, answer calls, route messages, draft emails, and manage basic correspondence.

The role involves calendar management, meeting coordination, and ensuring smooth office workflows. This position requires a minimum GCE O-Level or equivalent in Business Administration or a related field, basic MS Office skills, and strong communication and teamwork.