Office & Administration Executive/Manager

shizuoka gas asia pte. ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

shizuoka gas asia pte. ltd.

in Singapore is seeking an Office & Administration Manager to independently manage daily office operations, support employees and management, and coordinate with headquarters and regional offices. The role offers exposure to the company’s regional operations and opportunities to support business activities and projects, with a focus on improving efficiency, vendor management, and administrative excellence.

Qualifications

• Diploma or degree in Business Administration or a related discipline.
• Excellent written and spoken English.
• Proactive, resourceful, detail-oriented and able to work independently.
• Strong interpersonal, communication, organizational, multitasking and problem-solving skills.
• Proficiency in Outlook, Excel, Word and PowerPoint.

Responsibilities

• Lead and support office relocation planned in Q1 2027, if and once confirmed by management.
• Manage day-to-day office operations, facilities and administration.
• Oversee office inventory, supplies, equipment and maintenance.
• Manage office vendors, service providers, contracts and payments.
• Coordinate office IT requirements, equipment and external IT support.
• Maintain office records and documentation.
• Identify opportunities to improve operational efficiency.
• Provide administrative support to management and employees.
• Support regulatory documentation and liaison between authorities and SGAS as required.
• Coordinate logistics for business guests and visitors to SGAS.
• Coordinate travel arrangements and logistics for employees and visitors from headquarters and affiliates.
• Prepare and format presentations, reports, correspondence and business documents.
• Support projects and business activities as requested by the reporting manager.

Skills

English proficiency

Proactive mindset

Interpersonal skills

Multitasking

PowerPoint

Education

Diploma or degree in Business Administration

Tools

Outlook

Excel

Word

PowerPoint

Job description

Position Overview

We are seeking a proactive, organized and dependable Office & Administration Manager to independently manage daily office operations, support employees and management, and coordinate with headquarters and regional offices. The role also offers opportunities to support business activities and projects, with exposure to the company’s regional operations.

Key Responsibilities

Office Management & Administration

• Lead and support office relocation planned in Q1 2027, if and once confirmed by management.
• Manage day-to-day office operations, facilities and administration.
• Oversee office inventory, supplies, equipment and maintenance.
• Manage office vendors, service providers, contracts and payments.
• Coordinate office IT requirements, equipment and external IT support.
• Maintain office records and documentation.
• Identify opportunities to improve operational efficiency.

Administrative & Business Support

• Provide administrative support to management and employees.
• Support regulatory documentation and liaison between authorities and SGAS as required.
• Coordinate logistics for business guests and visitors to SGAS.
• Coordinate travel arrangements and logistics for employees and visitors from headquarters and affiliates.
• Prepare and format presentations, reports, correspondence and business documents.
• Support projects and business activities as requested by the reporting manager.

Candidate Requirements

• Diploma or degree in Business Administration or a related discipline.
• Relevant experience, including independently managing office operations.
• Excellent written and spoken English.
• Proactive, resourceful, detail-oriented and able to work independently.
• Strong interpersonal, communication, organizational, multitasking and problem-solving skills.
• Proficiency in Outlook, Excel, Word and PowerPoint.
• Positive attitude, willingness to learn and interest in taking on broader responsibilities