Nursing Admin Executive (Nursing Home)

Sree Narayana Mission (Singapore); Singapore; Sur place; SGD 42 000 - 60 000; Plein temps

Résumé du poste

Sree Narayana Mission (Singapore) invites an Administrative Coordinator to support nursing operations, procurement, inventory, and financial systems.

You will manage rosters, attendance, meeting minutes, and cross‑functional communications to ensure smooth service delivery for residents and staff.

The role requires a Diploma in Business Administration or equivalent and at least 1 year of experience in eldercare or hospital settings.

Qualifications

• Diploma in Business Administration or equivalent.
• At least 1 year of experience in a Restructured/Community Hospital or Nursing Home.
• Keen to work in the eldercare sector.

Responsabilités

• Coordinate administrative tasks for nursing and management, including minutes and filings.
• Procurement coordination: source quotations, cost comparisons, PRs, timelines.
• Inventory and logistics oversight for medical consumables and supplies.
• Support BRIGHT and IngotPCC systems with timely data updates and invoicing.
• Liaise with Finance, HR, Procurement on onboarding, incidents, audits.
• Assist Head of Nursing with meeting logistics and minute consolidation.

Connaissances

Interpersonal skills

Organizational skills

Communication skills

Team player

Formation

Diploma in Business Administration or equivalent

Description du poste

Key Responsibilities:

1. Administrative Coordination

• Maintain and update nursing rosters, monitor staff leave and medical certificates, and track staff e-cab usage for audit and claim purposes.
• Submit training attendance to HR and manage internal attendance tracking.
• Take meeting minutes for departmental, nursing, and management meetings including QA/QI and ICCM, and ensure timely circulation and filing.
• Assist with verifying residents’ usage of third-party transport vendors

2. Procurement & Vendor Management

• Coordinate and process procurement requests for medical and non-medical items for Nursing and Rehabilitation teams.
• Liaise directly with vendors and Procurement team to source quotations, perform cost comparisons, initiate PRs, and manage delivery timelines.
• Involved in ICSC endorsement processes for high-value procurement: obtaining quotes, facilitating product evaluations, and preparing documentation.
• Oversee all preventive maintenance contracts and vendor servicing schedules for medical equipment, including renewal timelines and documentation.
• Initiate work orders and liaise with external vendors for repairs that fall outside of in-house capabilities.

3. Inventory & Logistics Oversight

• Act as the primary point-of-contact between Nursing and ST Logistics for medical consumables: updating par levels, placing orders, tracking deliveries, and verifying invoices.
• Monitor inventory usage patterns and flag urgent needs or anomalies to nursing management.

4. Clinical & Financial System Support

• Ensure timely updates in systems such as BRIGHT (bed occupancy) and IngotPCC (admission, discharge, and referral data).
• Generate monthly invoices via IngotPCC and coordinate with Finance for email dissemination to next-of-kin (NOKs).
• Follow up with Nursing leads to verify service-related billings (e.g., pharmacy, dietitian, locum doctors) for Finance processing.

5. Departmental Support & StakeholderManagement

• Liaise with nursing management on onboarding needs for new hires, including name stamps, uniforms, and departmental communications.
• Track and file Incident Reports (IRs); follow up with nursing management to ensure timely submission.
• Support internal and external audits by maintaining proper records and documentation of administrative workflows.
• Follow up on outstanding matters with internal stakeholders (e.g., Finance, HR, Procurement) on behalf of nursing leadership.

6. Meeting & Calendar Support

• Assist Head of Nursing in coordinating ICSC meeting logistics, sending calendar invites, and consolidating input from multiple sites.
• Compile and submit finalised meeting minutes for leadership review.

Job Requirements:

• Candidate must possess at least Diploma in Business Administration or equivalent.
• At least 1 Year(s) of working experience in the related field in a Restructured/Community Hospital or Nursing Home
• Keen to work in the eldercare sector Team player with good interpersonal, organisational and communication skills