Executive, Nursing Services

Ang Mo Kio- Thye Hua Kwan Hospital; Singapore; On-site; SGD 33,000 - 58,000; Full time

Job summary

Ang Mo Kio- Thye Hua Kwan Hospital is seeking a proactive Executive (Nursing Services) to provide administrative and operational support to the Nursing Management Team. You will help coordinate schedules, documentation, procurement, reporting and departmental activities.

With a degree in Business, Health Administration or related field and at least 2 years in healthcare, you will assist in budgeting, licensing, SOP management and data reporting to improve department efficiency.

Qualifications

• Degree in Business, Health Administration, Management or related discipline.
• At least 2 years of relevant working experience, preferably in healthcare.
• Proficient in Microsoft Office, especially Excel and data analysis.

Responsibilities

• Provide day-to-day administrative and operational support to the Nursing Management Team.
• Coordinate calendars, meetings and appointments for the Nursing Management Team, including agendas and minutes.
• Assist with budget planning and expenditure monitoring, including CAPEX and OPEX.
• Compile and maintain monthly nursing and ward-related statistics, reports and data for management review.
• Maintain an organised filing and document management system for electronic and hard-copy records.
• Provide administrative support for licensing, accreditation and regulatory documentation.
• Assist in maintaining Nursing Services SOPs and administrative policies.
• Raise MR and PR through SAP and liaise with Procurement on purchases.
• Manage departmental inventory, assets and annual asset-sighting activities.
• Coordinate administrative and logistical arrangements for departmental events and initiatives.
• Support staff onboarding by preparing workstations and other requirements.
• Coordinate staff meal orders, ration submissions and other departmental administrative matters.
• Perform other duties and projects assigned by the Director of Nursing and Assistant Director of Nursing.

Skills

Communication skills

Stakeholder management

Organization & multitasking

Team collaboration

Education

Degree in Business, Health Administration, Management or related discipline

Tools

Microsoft Office

Excel

Data analysis

Job description

Join Our Nursing Services Team

We are looking for a proactive, organised and meticulous Executive (Nursing Services) to provide administrative and operational support to the Nursing Management Team.

In this role, you will play an important part in ensuring the smooth day-to-day operations of the department while coordinating administrative matters, schedules, documentation, procurement, reporting and departmental activities.

Key Responsibilities

• Provide day-to-day administrative and operational support to the Nursing Management Team.


• Coordinate calendars, meetings and appointments for the Nursing Management Team, including preparation of agendas, meeting logistics, minutes and follow‑up on action items.


• Assist with budget planning and expenditure monitoring, including CAPEX and OPEX.


• Compile and maintain monthly nursing and ward-related statistics, reports and data for management review.


• Maintain an organised filing and document management system for both electronic and hard-copy records.


• Provide administrative support for licensing, accreditation and regulatory documentation.


• Assist in maintaining Nursing Services Standard Operating Procedures (SOPs) and administrative policies.


• Raise Material Requisitions (MR) and Purchase Requisitions (PR) through SAP and liaise with the Procurement Team on purchases.


• Manage departmental inventory, stationery, assets and annual asset-sighting activities.


• Coordinate administrative and logistical arrangements for departmental events and initiatives.


• Support staff onboarding by preparing workstations and other requirements.


• Coordinate staff meal orders, ration submissions and other departmental administrative matters.


• Perform other duties and projects assigned by the Director of Nursing and Assistant Director of Nursing.

Requirements

• Degree in Business, Health Administration, Management or a related discipline.


• At least 2 years of relevant working experience, preferably within the healthcare setting.


• Proficient in Microsoft Office, particularly Microsoft Excel and statistical/data analysis.


• Strong written and verbal communication skills.


• Good interpersonal and stakeholder management skills.


• Well‑organised, meticulous and able to manage multiple priorities in a fast‑paced environment.


• Able to work effectively both independently and as part of a team.


• Energetic, adaptable and willing to take on new responsibilities.