Merchandising Assistant/Executive - 2-months contract

G3 (SG) PTE. LTD.; Singapore; On-site; SGD 22,000 - 29,000; Full time

Job summary

G3 (SG) PTE. LTD. in Singapore seeks a Merchandising Assistant/Executive to support merchandising leaders with PO creation, item masters, pricing, and system readiness for day-one selling.

The role emphasizes data accuracy, trackers for shipments, and cross-functional collaboration across Merchandising, Visual, Operations and the DC teams. The position is detail-driven, hands-on, and requires strong attention to detail and the ability to flag issues early.

Qualifications

• Diploma or equivalent qualification preferred.
• Comfort with Excel (filters, lookups and basic formulas).
• Experience with ERP systems (Odoo or similar) is an advantage.
• Strong attention to detail and proactive communication.

Responsibilities

• Upload purchase orders to the systems and check them for accuracy against the approved plan.
• Flag mismatches and errors to the Merchandising Leader before they reach the supplier or DC.
• Pull together item masters with the details needed (style-colour, size, barcode, cost, retail price and category) and keep them clean and complete.
• Provide administrative support to the Merchandising Leader on day-to-day merchandising tasks.
• Act as the point of audit for pricing and pricing set-up, checking system prices against the approved price list.
• Flag and log any pricing discrepancies and follow up until they are resolved.
• Work with the team to ensure system set-up is completed accurately and on time for new product.
• Support checks to ensure prices scan correctly on POS before product goes on the shop floor.
• Start and maintain trackers for incoming shipments and what is still outstanding.
• Keep trackers current and visible to the team, and highlight delays or gaps to the Merchandising Leader.
• Track updates received from the Global Brand and log what remains outstanding.
• Alert the Brand Managers to outstanding items so that follow-up can be made in a timely manner.
• Administratively track the opening allocation to the store.
• Prepare the transfer orders relevant to the plan-to-space.
• Check that quantities in the allocation and transfer orders match the plan.
• Communicate allocation and transfer status to the Merchandising Leader and relevant teams.
• Keep clear, organised records so that work can be picked up by others when needed.
• Follow company SOPs and established merchandising processes consistently.
• Communicate issues and updates to the Merchandising Leader in a timely manner.
• Foster a positive and collaborative working relationship with Merchandising, Visual, Operations, Service and the DC team.
• Any other ad hoc responsibilities assigned as needed.

Skills

Attention to detail

Organization

Written communication

Education

Diploma or equivalent qualification

Tools

Excel

Odoo ERP

Job description

Job Description

Primary Responsibility

The Merchandising Assistant/Executive supports the Merchandising Leaders with the administrative and system backbone of the buys, with a strong focus on accuracy in purchase orders, item masters and pricing, and on making sure product is system-ready and can be sold from day one.

Working closely with the Merchandising Leaders, the Merchandising Assistant/Executive keeps trackers current, follows up on outstanding items from the Global Brand, and helps ensure opening allocation, transfer orders and POS set-up are completed to plan.

The role is detail-driven and hands-on, with a focus on getting the data right first time and flagging issues early.

Key Responsibilities

Purchase Orders & Item Masters

• Upload purchase orders to the systems and check them for accuracy against the approved plan.
• Flag mismatches and errors to the Merchandising Leader before they reach the supplier or DC.
• Pull together item masters with the details needed (style-colour, size, barcode, cost, retail price and category) and keep them clean and complete.
• Provide administrative support to the Merchandising Leader on day-to-day merchandising tasks.

Pricing & System Set-Up

• Act as the point of audit for pricing and pricing set-up, checking system prices against the approved price list.
• Flag and log any pricing discrepancies and follow up until they are resolved.
• Work with the team to ensure system set-up is completed accurately and on time for new product.
• Support checks to ensure prices scan correctly on POS before product goes on the shop floor.

Inbound Shipments & Global Brand Follow-Up

• Start and maintain trackers for incoming shipments and what is still outstanding.
• Keep trackers current and visible to the team, and highlight delays or gaps to the Merchandising Leader.
• Track updates received from the Global Brand and log what remains outstanding.
• Alert the Brand Managers to outstanding items so that follow-up can be made in a timely manner.

Opening Allocation & Transfers

• Administratively track the opening allocation to the store.
• Prepare the transfer orders relevant to the plan-to-space.
• Check that quantities in the allocation and transfer orders match the plan.
• Communicate allocation and transfer status to the Merchandising Leader and relevant teams.

Team & Process Support

• Keep clear, organised records so that work can be picked up by others when needed.
• Follow company SOPs and established merchandising processes consistently.
• Communicate issues and updates to the Merchandising Leader in a timely manner.
• Foster a positive and collaborative working relationship with Merchandising, Visual, Operations, Service and the DC team.
• Any other ad hoc responsibilities assigned as needed.

Requirements

• Diploma or equivalent qualification preferred.
• Some computer knowledge and comfort with Excel (filters, lookups and basic formulas; pivots an advantage).
• Retail, merchandising or supply chain exposure is helpful but not essential. Experience with an ERP system (Odoo or similar) is an advantage.
• Strong attention to detail and a habit of double-checking own work.
• Organised and dependable, able to maintain trackers and follow up without being chased.
• Good written communication skills and willingness to flag issues early.
• Able to commit to a 5-day work week (Monday to Friday), from 9:00 AM to 6:00 PM, for the full 2-month contract period.