Marine Technical Administrator & Documentation Specialist

MAXWELL SHIP MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 27,900 - 33,480; Full time

Job summary

Maxwell Shipmanagement Pte. Ltd.

is seeking a proactive and organized Marine Technical Administrator to support our Technical Department in managing vessel documentation, survey records, technical reports, and daily administrative operations. The role includes collecting monthly technical reports, tracking class surveys and certificates, maintaining filing systems, preparing meeting agendas and minutes, and assisting Technical Superintendents with reports and documentation.

Qualifications

• Strong written and spoken English.
• Proficient in Microsoft Office applications.
• Excellent document control and filing skills.
• Ability to manage multiple tasks with minimal supervision.
• Meticulous and independent worker.

Responsibilities

• Collect, monitor, and maintain monthly technical reports and vessel submissions.
• Track class surveys and statutory certificates, following up on expiry dates.
• Maintain electronic and hard-copy filing for technical documents and reports.
• Prepare meeting agendas, record minutes, and monitor action items.
• Provide administrative support to Technical Superintendents with reports and documentation.
• Maintain vessel records, defect tracers, and survey schedules in databases.
• Coordinate documentation with vessels, Class Societies, shipyards, suppliers, and internal teams.
• Follow up on outstanding reports to ensure timely completion.
• Perform general admin duties as directed by the Technical Manager.

Skills

English (written)

MS Office

Document control

Multi-tasking

Independence

Tools

Microsoft Teams

SharePoint

PDF software

Job description

Maxwell Shipmanagement Pte. Ltd.

is seeking a proactive and organized Marine Technical Administrator to support our Technical Department in managing vessel documentation, survey records, technical reports, and daily administrative operations. The role includes collecting monthly technical reports, tracking class surveys and certificates, maintaining filing systems, preparing meeting agendas and minutes, and assisting Technical Superintendents with reports and documentation.