Marine Operation Executive

HSM MARINE ENGINEERING PTE. LTD.; Singapore; In loco; SGD 47.000 - 74.000; Tempo pieno

Descrizione del lavoro

HSM MARINE ENGINEERING PTE. LTD. in Singapore is seeking a Marine Operations Executive to coordinate daily operations for ongoing and confirmed projects, ensuring timely execution, manpower mobilisation, procurement, transport, and cost tracking.

You will report to the Commercial PIC and collaborate with project teams, local vendors and agents to keep operations smooth, compliant, and within budget, with 5.5-day work week at Tuas Area.

Competenze

• Team player with excellent communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• 5.5 days per week.

Mansioni

• Coordinate and manage daily operational activities for ongoing and confirmed projects; provide updates to the Commercial PIC.
• Arrange and monitor manpower mobilisation/demobilisation; coordinate crew transfers and marine transport.
• Collect and verify daily timesheets; monitor attendance and overtime for cost tracking.
• Source materials, obtain quotes, ensure delivery schedules and transport of materials.
• Track POs, invoices, and costs; update project cost records.
• Coordinate with local agents for marine logistics; ensure permits and schedules.
• Prepare QA/QC docs and ensure timely submission.
• Provide regular operational updates and maintain organised project files.

Conoscenze

Team player

Microsoft Office

Strumenti

Microsoft Office

Descrizione del lavoro

Job Summary

The Marine Operations Executive is responsible for coordinating and managing the daily operational activities of ongoing and confirmed projects, ensuring timely project execution, effective manpower mobilisation, procurement of materials, transportation arrangements, and proper cost tracking. The position reports directly to the Commercial Person-in-Charge(PIC) and works closely with project teams, local vendors, local agents, and other relevant stakeholders to ensure smooth and efficient project operations.

Roles and Responsibilities

1. Project Operations Coordination

Coordinate and manage daily operational activities for ongoing and confirmed projects. Liaise with the Commercial PIC to provide regular updates on project progress, operational requirements, and outstanding matters. Follow up on project schedules, deadlines, and operational deliverables to ensure timely execution. Coordinate with internal departments and external parties to resolve operational issues and minimise project delays.

2. Manpower Mobilisation and Demobilisation

Coordinate and follow up on manpower requirements for project execution. Arrange and monitor manpower mobilisation and demobilisation according to project schedules. Liaise with local agents to arrange crew transfers, ferry services, cargo launches, and other necessary marine transportation. Ensure all required supporting documents for MPA, PSA, Riding Crew, and other relevant authorities or facilities are prepared and submitted on time.

3. Daily Timesheet Management

Collect, verify, update, and maintain daily manpower timesheets for ongoing projects. Monitor manpower attendance, working hours, overtime, and deployment records, where applicable. Follow up with the relevant PICs to ensure timesheets are submitted accurately and on time. Maintain proper timesheet records for project cost tracking and commercial verification.

4. Material Procurement and Vendor Coordination

Liaise with local vendors and suppliers to source and procure materials, equipment, and consumables required for project execution. Obtain quotations and coordinate purchase requirements in accordance with project specifications and company procedures. Follow up on material availability, delivery schedules, and outstanding procurement requests. Arrange necessary transportation and delivery of materials to the designated project site, vessel, or work location.

5. Purchase Order, Invoice and Cost Control

Follow up on vendor purchase orders (POs),delivery orders, invoices, and supporting documents. Coordinate with vendors, the procurement team, and the finance department to resolve outstanding documentation and payment matters. Update and maintain project cost records in the respective project files. Track manpower, material, transportation, and other operational expenses against project requirements and budgets. Ensure all cost records and supporting documents are accurate, complete, and up to date for commercial review.

6. Marine Logistics and Local Agent Coordination

Coordinate with local agents to arrange manpower transfers, mobilisation and demobilisation, ferry services, cargo launches, and other marine logistics. Follow up on transportation schedules, access requirements, permits, and supporting documentation. Ensure arrangements are aligned with project timelines and applicable MPA, PSA, and site requirements. Maintain effective communication with agents and service providers to ensure smooth project execution.

7. QA/QC Documentation

Prepare, compile, review, and submit Quality Assurance and Quality Control (QA/QC) documents required for project execution. Coordinate with the project team and relevant personnel to obtain inspection records, checklists, certificates, reports, and other quality-related documents, as applicable. Ensure QA/QC documentation is complete, properly maintained, and submitted within the required deadlines. Follow up on outstanding documents, revisions, and client comments until closure.

8. Reporting and Documentation

Control Provide regular operational updates and report project-related matters to the Commercial PIC. Maintain organised project files containing timesheets, procurement records, vendor POs, invoices, transportation costs, and QA/QC documentation. Highlight operational delays, cost variations, manpower shortages, procurement issues, and other matters requiring management attention. Ensure project records are accurate, traceable, and readily available for commercial review, reporting, and audit purposes.

Key Objective

To ensure that all ongoing and confirmed projects are supported by effective operational coordination, timely manpower mobilisation, reliable material procurement, efficient marine logistics, accurate cost tracking, and complete QA/QC documentation, enabling projects to be executed safely, efficiently, and within the agreed schedule and budget

Requirements

• Team player with excellent communicate skills


• Proficient in Microsoft Office (Words /Excel /Powerpoint)


• 5.5 days per week


• Tuas Area