Manager (Security), Properties & Facilities Management

National Library Board; Singapore; Hybrid; SGD 67,000 - 100,000; Full time

Job summary

The National Library Board (NLB) in Singapore is seeking a proactive Security & Procurement Specialist to oversee procurement, contract management and day-to-day physical security across all NLB premises. You will handle procurement requests, verify invoices, and manage security projects with contractors.

Reporting to SEP, the role requires at least 2 years in physical security and familiarity with government procurement guidelines; you will work in a fast-paced, hybrid environment and

Qualifications

• Minimum 2 years of relevant experience, preferably in physical security.
• Prior experience in government procurement policies & guidelines preferred.
• Self-motivated, responsible with good interpersonal and people management skills.
• Good command of English (spoken and written).
• Meticulous and attentive to details; able to cope in a fast-paced environment.

Responsibilities

• Procurement support: Plan and manage procurement process, manage fund sources, verify invoices.
• Contract Management: Plan and execute security-related projects, manage tender process, oversee contracts.
• Security Management: Manage day-to-day physical security operations, assist in developing security infrastructure, engage contractors, conduct safety checks and incident management.

Skills

People management

Interpersonal skills

English proficiency

Attention to detail

Adaptability

Job description

What the role is:

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.


• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.


• An organisation that Ignites your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

This position resides with the Properties & Facilities Management (PFM) Division, reporting to the Section Head, Security & Emergency Preparedness (SEP). The appointed jobholder will be responsible handling procurement requests and handling security incidents and the security system of all NLB premises. The successful candidate is also required to assist with the audits, policies & plans and also oversee the procurement & contractual matters relating to Physical Security.

What you will be working on:

• Procurement support
  
  
  
  • Plan and manage procurement process
  
  
  • Manage the various Fund sources
  
  
  • Verify invoices for goods/ services received
  
  
  
  

• Contract Management
  
  
  
  • Plan and execute security related projects
  
  
  • Plan and manage tender process for security related projects
  
  
  • Contract & Contractor management
  
  
  
  

• Security Management
  
  
  
  • Manage day-to-day physical security operations of all NLB premises but not limited to access control system, CCTV system, security officer management, standard operating procedures (SOP), security audits & incident management, Security policies
  
  
  • Assist in the management and development of NLB’s physical security infrastructure, systems, and assets for existing and new facilities and buildings.
  
  
  • Engagement of security contractors to review existing procedures and to implement new initiatives to improve the overall physical security standards of NLB
  
  
  • Conduct safety and security checks for compliance with the sectoral regulatory requirements
  
  
  • Identify, investigate and/or resolve security incidents
  
  
  
  

What we are looking for:

• Minimum 2 years of relevant experience, preferably in physical security.


• Prior experience in government procurement policies & guidelines preferred


• Self-motivated, responsible, possesses good interpersonal and people management skills


• Good command of English (spoken and written)


• Meticulous and attentive to details


• Able to cope in a fast-paced work environment

The successful applicant will first be appointed on a 2-year contract basis.

About National Library Board

To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally-connected library and information service so as to promote a knowledgeable and engaged society.If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.